How To Fix PH243 - Archive/Destroy By is changed in acc. with retention rules in ILM

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 243

• Message text: Archive/Destroy By is changed in acc. with retention rules in ILM

What causes this issue?

The <LS>Archive/Destroy By</> selection date and the retroactive
accounting limits are being changed based on the retention rules
specified in Retention Management of ILM for this archiving object.

System Response

The dates are being adjusted as follows:
The retroactive accounting limit for payroll is being changed from &V1&
to &V2&.
The retroactive accounting limit for time evaluation is being changed
from &V3& to &V4&.
The <LS>Archive/Destroy By</> selection date is being adjusted
accordingly.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH243 - Archive/Destroy By is changed in acc. with retention rules in ILM ?

  The SAP error message PH243 indicates that the "Archive/Destroy By" date for a document or data object has been modified in accordance with the retention rules defined in the Information Lifecycle Management (ILM) framework. This typically occurs when the retention rules dictate that certain data must be retained for a specific period, and the system is enforcing these rules.
  Cause:
  
  Retention Rules: The error is triggered when the retention rules set in the ILM configuration dictate that the "Archive/Destroy By" date must be adjusted. This can happen if the rules have been updated or if the data being processed falls under a different retention category.
  Data Changes: If there are changes in the data or its classification that affect its retention period, the system will automatically adjust the "Archive/Destroy By" date.
  Configuration Issues: There may be inconsistencies or misconfigurations in the ILM settings that lead to unexpected changes in the retention periods.
  
  Solution:
  
  Review Retention Rules: Check the retention rules defined in the ILM configuration. Ensure that they are set correctly and that they align with your organization's data retention policies.
  Data Classification: Verify the classification of the data in question. Ensure that it is categorized correctly according to the retention rules.
  Consult Documentation: Refer to SAP documentation or ILM guidelines to understand how retention rules are applied and how they can be modified if necessary.
  Adjust Configuration: If the retention rules need to be changed, you may need to adjust the ILM configuration settings to reflect the desired retention periods.
  Testing: After making any changes, conduct tests to ensure that the error does not reoccur and that the data is being archived or destroyed according to the updated rules.
  
  Related Information:
  
  ILM Configuration: Familiarize yourself with the ILM configuration settings in SAP, including how to define and manage retention rules.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on handling retention rules.
  User Roles and Authorizations: Ensure that the user attempting to perform the archiving or destruction has the necessary authorizations to do so, as this can also lead to errors.
  SAP Community: Engage with the SAP Community or forums for insights from other users who may have encountered similar issues.
  
  By following these steps, you should be able to resolve the PH243 error and ensure compliance with your organization's data retention policies.