How To Fix PH242 - Archive/Destroy By will be changed in acc. with retention rules in ILM

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 242

• Message text: Archive/Destroy By will be changed in acc. with retention rules in ILM

What causes this issue?

The <LS>Archive/Destroy By</> selection date and the retroactive
accounting limits will be changed based on the retention rules specified
in Retention Management of ILM for this archiving object.

System Response

The <LS>Archive/Destroy By</> selection date will be changed from &V1&
to &V2&.
The retroactive accounting limits will be adjusted accordingly.

How to fix this error?

If you do not want the <LS>Archive/Destroy By</> selection date and the
retroactive accounting limits to be changed, adjust the retention rules
accordingly.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH242 - Archive/Destroy By will be changed in acc. with retention rules in ILM ?

  The SAP error message PH242 indicates that the system is attempting to archive or destroy data, but the action will be modified according to the retention rules defined in Information Lifecycle Management (ILM). This message typically arises in the context of data archiving and retention management within SAP systems.
  Cause:
  
  Retention Rules: The error occurs because the data you are trying to archive or delete is subject to specific retention rules defined in ILM. These rules dictate how long data must be retained before it can be archived or destroyed.
  Data Status: The data may be in a status that does not allow for immediate archiving or destruction due to compliance or regulatory requirements.
  Configuration Issues: There may be misconfigurations in the ILM settings or retention rules that are causing the system to prevent the action you are trying to perform.
  
  Solution:
  
  Review Retention Rules: Check the retention rules defined in ILM to understand the conditions under which data can be archived or destroyed. You may need to adjust these rules if they are too restrictive.
  Data Analysis: Analyze the specific data that is causing the error. Ensure that it meets the criteria for archiving or destruction as per the defined retention rules.
  Consult Documentation: Refer to SAP documentation or ILM guidelines to ensure that you are following the correct procedures for archiving and destruction.
  Adjust ILM Settings: If necessary, modify the ILM settings to align with your organization's data management policies and compliance requirements.
  Testing: After making changes, perform tests to ensure that the archiving or destruction process works as expected without triggering the error.
  
  Related Information:
  
  ILM Configuration: Familiarize yourself with the ILM configuration in your SAP system, including how to set up and manage retention rules.
  Compliance Requirements: Understand the legal and regulatory requirements that may affect data retention and destruction in your industry.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to the PH242 error message or provide updates and patches for your SAP system.
  Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with details about the error and the context in which it occurs.
  
  By following these steps, you should be able to resolve the PH242 error and ensure that your data archiving and destruction processes comply with the defined retention rules.