How To Fix PH223 - Personnel no. may have irregular payments that have not yet been effected

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 223

• Message text: Personnel no. may have irregular payments that have not yet been effected

What causes this issue?

The payroll results you want to archive belong to an employee who works
in the Public Sector. These payroll results include irregular payments
that have not yet been effected. This can happen, for example, if the
employee concerned was ill for a long time and his or her irregular
payments were not effected for several months as a result.

System Response

The payroll results for the personnel number concerned cannot be
archived.

How to fix this error?

Archive the personnel number's payroll results after the irregular
payments have been effected.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH223 - Personnel no. may have irregular payments that have not yet been effected ?

  The SAP error message PH223 indicates that there are irregular payments associated with a personnel number that have not yet been processed or affected. This message typically arises in the context of payroll processing within the SAP Human Capital Management (HCM) module.
  Cause:
  
  Pending Irregular Payments: The personnel number in question has irregular payments (such as bonuses, overtime, or other special payments) that have been recorded but not yet processed in the payroll run.
  Incomplete Payroll Processing: The payroll run may not have been completed successfully, or there may be issues with the payroll results that prevent the processing of these payments.
  Data Entry Errors: There may be errors in the data entry for the employee's payroll information, leading to discrepancies that need to be resolved.
  Configuration Issues: There could be configuration issues in the payroll settings that affect how irregular payments are handled.
  
  Solution:
  
  Check Payroll Results: Review the payroll results for the personnel number to identify any irregular payments that are pending. You can do this using transaction codes like PC_PAYRESULT or PE03.
  Run Payroll Again: If the payroll run was incomplete, you may need to re-run the payroll for the relevant period to ensure that all payments are processed.
  Review Payment Types: Check the specific irregular payment types associated with the employee and ensure they are correctly configured and processed.
  Correct Data Entry: If there are data entry errors, correct them in the employee's master data or payroll infotypes.
  Consult Payroll Logs: Look at the payroll logs for any error messages or warnings that could provide more context on why the payments are not being processed.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PC_PAYRESULT (Display Payroll Results).
  Documentation: Review SAP documentation related to payroll processing and irregular payments for more detailed guidance.
  User Roles: Ensure that the user attempting to process payroll has the necessary authorizations to view and modify payroll data.
  Testing: If changes are made, consider testing in a development or quality assurance environment before applying changes in the production environment.
  
  By following these steps, you should be able to identify and resolve the issue related to the PH223 error message in SAP.