How To Fix PH222 - Only access the report by using the archiving transaction

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 222

• Message text: Only access the report by using the archiving transaction

What causes this issue?

You have tried to access a report directly that is used in the
<LS>Archive Data from HR Application Components</> transaction.

System Response

The report is not executed by the system.

How to fix this error?

Only access the report from the <DS:TRAN.PU22>Archive Data for HR
Application Components</> transaction. This is the only way the system
can take account of the dependencies between the <LS>payroll</>,
<LS>time evaluation</>, and <LS>travel management</> components, and
reconcile archiving dates with retroactive accounting limits.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH222 - Only access the report by using the archiving transaction ?

  The SAP error message PH222 indicates that you are trying to access a report or data that has been archived, and the system is instructing you to use the appropriate archiving transaction to access that information. This is a common scenario in SAP systems where data management and archiving are essential for performance and compliance.
  Cause:
  The error occurs because:
  
  The data you are trying to access has been archived to save space and improve system performance.
  The standard transaction or report you are using does not allow direct access to archived data.
  The system is configured to restrict access to archived data to ensure that users follow the proper procedures for retrieving such information.
  
  Solution:
  To resolve this error, you should:
  
  Use the Archiving Transaction: Identify the specific archiving transaction that corresponds to the report or data you are trying to access. This transaction is typically provided in the documentation or help section of the SAP system.
  Access Archived Data: Use the archiving transaction to retrieve the archived data. This may involve entering specific selection criteria to filter the archived records you need.
  Check User Authorizations: Ensure that you have the necessary authorizations to access the archiving transaction. If you do not have the required permissions, contact your SAP administrator to request access.
  Consult Documentation: Refer to the SAP documentation or help files for guidance on how to use the archiving transaction effectively.
  
  Related Information:
  
  Archiving Transactions: Common archiving transactions in SAP include SARA (Archive Administration), SARI (Archive Information System), and others specific to the module you are working with (e.g., HR, FI, etc.).
  Archiving Process: Understand the archiving process in your organization, including how data is archived, the retention policies, and how to retrieve archived data.
  Performance Considerations: Archiving is a critical part of SAP data management, helping to maintain system performance and compliance with data retention regulations.
  Training and Support: If you are unfamiliar with the archiving process, consider seeking training or support from your SAP support team or consulting resources.
  
  By following these steps, you should be able to access the archived data you need and resolve the PH222 error message.