How To Fix PH138 - Payroll data for personnel number &1, sequential no. &2 was archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 138

• Message text: Payroll data for personnel number &1, sequential no. &2 was archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH138 - Payroll data for personnel number &1, sequential no. &2 was archived ?

  The SAP error message PH138 indicates that payroll data for a specific personnel number and sequential number has been archived. This typically occurs when the payroll data has been moved to an archive to save space in the database or to comply with data retention policies.
  Cause:
  
  Archiving Process: The payroll data for the specified personnel number has been archived as part of the data management process in SAP. This is usually done to optimize database performance and manage data volume.
  Accessing Archived Data: The error occurs when a user attempts to access payroll data that has already been archived and is no longer available in the active database.
  
  Solution:
  
  
  Access Archived Data: If you need to access the archived payroll data, you will need to use the SAP Archive Management tools. This typically involves:
  
  Using transaction code SARA to access the archiving object related to payroll data.
  Retrieving the archived data using the appropriate selection criteria.
  
  
  
  Restore Data: If necessary, you can restore the archived data back to the active database, but this should be done with caution and typically requires administrative privileges.
  
  
  Check Archiving Settings: Review the archiving settings and policies in your SAP system to ensure that they align with your organization's data retention requirements. You may want to adjust the archiving frequency or criteria if data is being archived too quickly.
  
  
  Consult Documentation: Refer to SAP documentation or consult with your SAP Basis or HR team for specific procedures related to archiving and accessing payroll data.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SARA: Archive Administration
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PC00_MXX_CALC: Payroll processing (where X is the country code)
  
  
  
  Archiving Objects: Understand the specific archiving objects related to payroll, such as:
  
  PY: Payroll data archiving
  HR: General HR data archiving
  
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or updates regarding this error message.
  
  
  User Authorization: Ensure that you have the necessary authorizations to access archived data or perform archiving tasks.
  
  
  By following these steps, you should be able to address the PH138 error and manage your payroll data effectively.