How To Fix PH140 - Trip data was archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 140

• Message text: Trip data was archived

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PH140 - Trip data was archived ?

  The SAP error message PH140, which states "Trip data was archived," typically occurs in the context of the SAP Travel Management module. This message indicates that the trip data you are trying to access has been archived and is no longer available in the active database.
  Cause:
  The primary cause of this error is that the trip data has been archived as part of the data management process in SAP. Archiving is a standard procedure used to improve system performance by moving older, less frequently accessed data from the active database to an archive storage. This is often done to comply with data retention policies or to manage database size.
  Solution:
  To resolve the PH140 error, you can take the following steps:
  
  
  Check Archive Settings: Verify the archiving settings in your SAP system to understand the criteria used for archiving trip data. This can help you determine if the data you need has been archived based on specific parameters.
  
  
  Access Archived Data: If you need to access the archived trip data, you can use the SAP Archive Information System (AIS) to retrieve it. This typically involves:
  
  Using transaction code SARA to access the archiving administration.
  Finding the relevant archiving object (in this case, it may be related to travel management).
  Using the appropriate transaction or report to view or restore archived data.
  
  
  
  Restore Data: If you need to restore the archived trip data back to the active database, you can do so through the same archiving administration tools. However, be cautious with this step, as restoring large amounts of data can impact system performance.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's SAP support team for specific procedures related to archiving and restoring data in your environment.
  
  
  User Training: Ensure that users are trained on how to handle archived data and understand the implications of archiving on their workflows.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the specific archiving objects related to Travel Management in SAP, as these will define how trip data is archived.
  Data Retention Policies: Understand your organization's data retention policies to ensure compliance and proper data management.
  Performance Considerations: Regularly review and manage archived data to maintain optimal system performance.
  
  If you continue to experience issues or need further assistance, consider reaching out to your SAP support team or consulting SAP's official support channels for more detailed guidance.