How To Fix PH084 - Choose an earlier archiving date for payroll

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 084

• Message text: Choose an earlier archiving date for payroll

What causes this issue?

You have chosen an archiving date that the system cannot use to
calculate a meaningful default value for the retroactive accounting
limit.

System Response

The system uses the archiving date to calculate a default value for the
retroactive accounting limit. The retroactive accounting limit must
come before today's date because the date calculated by the system
(provided that it corresponds to the period start date) or the next
period start date is transferred to the employee's <LS>Payroll Status
</> infotype record (0003) as the earliest personal retroactive
accounting limit.

How to fix this error?

Choose an archiving date so far back in the past that the retroactive
accounting limit calculated by the system comes before today's date.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH084 - Choose an earlier archiving date for payroll ?

  The SAP error message PH084 ("Choose an earlier archiving date for payroll") typically occurs when you are trying to archive payroll data for a period that has already been archived or is not eligible for archiving based on the system's settings. This error is common in the context of payroll processing and archiving in SAP Human Capital Management (HCM).
  Cause:
  
  Archiving Date: The date you are trying to use for archiving payroll data is later than the date for which the data has already been archived.
  Configuration Settings: The archiving settings in the system may restrict archiving to certain periods or may not allow archiving for the selected date.
  Data Locking: The payroll data for the selected period may be locked or in use, preventing archiving.
  
  Solution:
  
  Select an Earlier Date: Choose an earlier date for the archiving process that is before the last archived date. You can check the last archived date in the archiving logs or reports.
  Check Archiving Logs: Review the archiving logs to see which periods have already been archived. This can help you determine a valid date for your archiving request.
  Review Configuration: Ensure that the archiving configuration in the system allows for the archiving of the desired payroll periods. You may need to consult with your SAP Basis or HCM administrator to verify the settings.
  Unlock Data: If the payroll data is locked, ensure that it is unlocked before attempting to archive. This may involve checking for any ongoing payroll processes or approvals that need to be completed.
  Consult Documentation: Refer to SAP documentation or notes related to payroll archiving for any specific guidelines or updates that may affect your archiving process.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and PC00_MXX_CEDT (Payroll Control Record) for managing payroll data and archiving.
  SAP Notes: Check for any SAP Notes related to payroll archiving that may provide additional insights or solutions to common issues.
  Testing in Development: If possible, test the archiving process in a development or quality assurance environment to ensure that the process works as expected before executing it in the production environment.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to SAP support or your internal SAP support team for further assistance.