How To Fix PH083 - Specify an archiving date for trip data

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 083

• Message text: Specify an archiving date for trip data

What causes this issue?

You have not specified an archiving date, or you have deleted the
default value calculated by the system.
This can happen in the following situations:
You want to archive trip data and have chosen the archiving date as the
specified date.
You want to archive trip data. Trip data is transferred to <LS>payroll
</> in your system. You have chosen the retroactive accounting limit
for <LS>payroll</> as the specified date. The system has used it to
calculate a default value for the archiving date for trip data.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Specify an archiving date.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH083 - Specify an archiving date for trip data ?

  The SAP error message PH083, which states "Specify an archiving date for trip data," typically occurs in the context of archiving trip data in the SAP system, particularly within the Travel Management module. This error indicates that the system requires a specific date to determine which trip data should be archived.
  Cause:
  The error arises when you attempt to archive trip data without specifying an archiving date. The archiving date is essential because it helps the system identify which records are eligible for archiving based on their status and the date of the trips.
  Solution:
  To resolve the PH083 error, follow these steps:
  
  
  Specify an Archiving Date:
  
  When you initiate the archiving process, ensure that you enter a valid archiving date. This date should typically be set to a point in time before which the trip data is no longer needed for active processing.
  
  
  
  Check Configuration:
  
  Ensure that the archiving object for trip data is correctly configured in the SAP system. This includes checking the settings in transaction code SARA (Archive Administration) for the relevant archiving object.
  
  
  
  Review Trip Data:
  
  Verify that the trip data you are trying to archive is eligible for archiving. This may involve checking the status of the trips and ensuring they are completed and no longer needed for reporting or processing.
  
  
  
  Consult Documentation:
  
  Refer to the SAP documentation or help files related to archiving in the Travel Management module for specific guidelines on how to set the archiving date and any prerequisites that may be necessary.
  
  
  
  User Authorization:
  
  Ensure that you have the necessary authorizations to perform archiving operations. Lack of proper permissions can sometimes lead to errors.
  
  
  
  Contact Support:
  
  If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting SAP Notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SARA: Archive Administration
  PR05: Travel Expenses
  PR03: Trip Overview
  
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving trip data.
  
  
  
  Archiving Process:
  
  Understand the overall archiving process in SAP, including the importance of data retention policies and how archiving impacts system performance and data management.
  
  
  
  By following these steps, you should be able to resolve the PH083 error and successfully archive trip data in your SAP system.