How To Fix PH062 - Additional data is only required if trip data is archived

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 062

• Message text: Additional data is only required if trip data is archived

What causes this issue?

You want to enter additional information on trip data, but do not want
to archive trip data.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If you do not want to archive trip data. you are not required to make
any entries at this point.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH062 - Additional data is only required if trip data is archived ?

  The SAP error message PH062 ("Additional data is only required if trip data is archived") typically occurs in the context of the SAP Travel Management module, particularly when dealing with travel expenses and trip data. This error indicates that the system is expecting additional data related to a trip, but it is only necessary if the trip data has been archived.
  Cause:
  
  Trip Data Not Archived: The error usually arises when the system is trying to process a trip that has not been archived, but the additional data fields are being prompted.
  Configuration Issues: There may be a configuration issue in the Travel Management settings that is causing the system to incorrectly require additional data.
  Data Entry Errors: Users may have entered data incorrectly or incompletely, leading the system to expect additional information.
  
  Solution:
  
  Check Trip Status: Verify the status of the trip in question. If the trip is not archived, ensure that you are not trying to enter additional data that is not required.
  Review Configuration: Check the configuration settings in the Travel Management module to ensure that the system is set up correctly regarding the handling of archived trip data.
  Data Entry Validation: Ensure that all required fields are filled out correctly and that there are no missing entries that could trigger the error.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling trip data and the requirements for additional data.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert to diagnose and resolve the issue.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches that could resolve the issue.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP Travel Management, such as PR05 (Travel Expenses) or PR04 (Travel Request), to navigate and troubleshoot effectively.
  User Training: Ensure that users are trained on the proper procedures for entering trip data and understand when additional data is required.
  
  By following these steps, you should be able to address the PH062 error and ensure that your travel management processes run smoothly.