How To Fix PH061 - Choose earlier archiving date for trip data due to retro acctg limit

PH061 - Overview

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 061

• Message text: Choose earlier archiving date for trip data due to retro acctg limit

What causes this issue?

The system uses the archiving date to calculate a default value for the
retroactive accounting limit. The retroactive accounting limit must be
before today's date because the date calculated by the system (provided
that it corresponds to the period start date) or the next period start
date is transferred to the employee's <LS>Payroll Status</> infotype
record (0003) as the earliest personal retroactive accounting limit.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose an archiving date far enough in the past so that the retroactive
accounting limit, which the system calculates on the basis of the
archiving date, comes before today's date.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

PH061 - Details

• The SAP error message PH061, which states "Choose earlier archiving date for trip data due to retro accounting limit," typically occurs in the context of archiving trip data in the SAP system, particularly when dealing with travel management and expense reporting.
  
  Cause:
  The error is triggered when you attempt to archive trip data that falls outside the retroactive accounting limit set in the system. The retroactive accounting limit is a configuration setting that defines how far back in time you can process or change accounting documents. If the trip data you are trying to archive is older than this limit, the system will not allow the archiving process to proceed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Retroactive Accounting Limit: Review the retroactive accounting limit settings in your SAP system. This can typically be found in the configuration settings for the relevant module (e.g., Travel Management).
  
  
  Choose an Earlier Archiving Date: