How To Fix PH003 - Cluster CA records with the wrong version exist for pers. no. &1

SAP Error Message - Details

• Message type: E = Error

• Message class: PH - PA: Archiving & Reorganization

• Message number: 003

• Message text: Cluster CA records with the wrong version exist for pers. no. &1

What causes this issue?

The archived payroll results in cluster CA must exist in version 01.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Use report H99U_CONVERSION_CA to convert the data records from version
number 99.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PH003 - Cluster CA records with the wrong version exist for pers. no. &1 ?

  The SAP error message PH003 indicates that there are cluster CA (Cluster Payroll) records with the wrong version for a specific personnel number. This typically occurs in the context of payroll processing and can be related to inconsistencies in the data stored in the cluster tables.
  Cause:
  
  
  Data Inconsistency: The error usually arises when there are inconsistencies in the cluster records for a personnel number. This can happen if:
  
  The payroll data has been incorrectly processed or updated.
  There are multiple versions of payroll data that are not aligned.
  There has been a manual intervention or data migration that did not maintain the integrity of the cluster records.
  
  
  
  Incorrect Configuration: Sometimes, configuration issues in the payroll schema or cluster settings can lead to this error.
  
  
  System Upgrade or Changes: If there has been a recent upgrade or changes in the system, it might lead to version mismatches in the cluster records.
  
  
  Solution:
  
  
  Check Cluster Records: Use transaction codes like SE11 or SE16 to check the cluster tables (e.g., PCL1, PCL2) for the specific personnel number. Look for any discrepancies in the version numbers.
  
  
  Reprocess Payroll: If the records are found to be inconsistent, you may need to reprocess the payroll for the affected personnel number. This can often resolve the issue by regenerating the correct cluster records.
  
  
  Use Report RPUAUD00: This report can be used to check and correct inconsistencies in the payroll data. Running this report may help identify and fix the issues related to the cluster records.
  
  
  Data Correction: If necessary, you may need to manually correct the records in the database, but this should be done with caution and ideally under the guidance of an SAP expert or consultant.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can resolve the issue.
  
  
  Contact SAP Support: If the issue persists after trying the above solutions, it may be necessary to contact SAP Support for further assistance.
  
  
  Related Information:
  
  Cluster Tables: Understand the structure and purpose of cluster tables in SAP, particularly those related to payroll (e.g., PCL1, PCL2).
  Payroll Processing: Familiarize yourself with the payroll processing steps in SAP and how they interact with cluster records.
  SAP Documentation: Review SAP documentation related to payroll and cluster processing for more detailed insights and troubleshooting steps.
  
  Always ensure that you have proper backups and that you are following your organization's change management procedures when making changes to the SAP system.