How To Fix PG831 - Action change of legal person (see long text)

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 831

• Message text: Action change of legal person (see long text)

What causes this issue?

If you want to change the employer or the legal person for a personnel
assignment, you have to end the personnel assignment and create a new
personnel assignment with the new employer/legal person. Therefore, the
<LS>Change of Legal Person</> action connects leaving and hiring actions
that you execute together.
First, you have to perform a leaving action for the existing personnel
assignment. Then, you create as part of a hiring action a new personnel
assignment for the employee.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

On this dialog screen, select the desired leaving and hiring actions for
ending the existing personnel assignment and creating a new one.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG831 - Action change of legal person (see long text) ?

  The SAP error message PG831, which refers to the "Action change of legal person," typically occurs in the context of personnel administration or organizational management when there is an attempt to change the legal entity associated with an employee or organizational unit. This error can arise due to various reasons, including configuration issues, missing data, or incorrect processing steps.
  Cause:
  
  Incorrect Configuration: The system may not be properly configured to allow changes to the legal person for the specific employee or organizational unit.
  Missing Authorizations: The user may not have the necessary authorizations to perform the action of changing the legal person.
  Data Inconsistencies: There may be inconsistencies in the employee's data or organizational structure that prevent the change.
  Business Rules: Certain business rules or workflows may restrict changes to the legal person under specific conditions.
  
  Solution:
  
  Check Configuration: Review the configuration settings in the SAP system related to personnel administration and legal entities. Ensure that the system is set up to allow changes to the legal person.
  Review Authorizations: Verify that the user attempting to make the change has the appropriate authorizations. This can be done by checking the user's role and permissions in the system.
  Data Validation: Ensure that all required fields and data for the employee or organizational unit are complete and accurate. Look for any inconsistencies that may need to be resolved.
  Consult Documentation: Refer to the SAP documentation or help files for specific guidance on the error message PG831. The long text associated with the error may provide additional context or steps to resolve the issue.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may be involved in changing legal entities, such as PA30 (Maintain HR Master Data) or PA40 (Personnel Actions).
  SAP Notes: Check for any SAP Notes related to error PG831 in the SAP Support Portal, as there may be specific patches or updates that address this issue.
  Testing: If possible, test the change in a development or quality assurance environment to identify any potential issues before applying changes in the production environment.
  
  By following these steps, you should be able to diagnose and resolve the PG831 error in your SAP system.