How To Fix PG711 - Change in the evaluation past time not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 711

• Message text: Change in the evaluation past time not possible

What causes this issue?

You have tried to change data in an already-evaluated time period. This
is not allowed for this infotype according to the infotype table
(T582A).
Either the entire infotype cannot be changed in the payroll past or the
infotype is retroactive-accounting-relevant on a field-by-field basis
and one of the changed fields is flagged as unchangeable in the past
(in T588G).
The employee's payroll is run up to &V1&, a retroactive calculation is
carried out for &V2&.
The entry is not permissible.
Check your entries.
If necessary, check the date in <DS:DE.BDERR>PDC recalculation</> in
the Payroll Status infotype (0003).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG711 - Change in the evaluation past time not possible ?

  The SAP error message PG711 "Change in the evaluation past time not possible" typically occurs in the context of personnel administration or time management when there is an attempt to change a time evaluation record that is in the past. This error is often related to the time evaluation process in SAP HCM (Human Capital Management).
  Cause:
  The error is triggered when a user tries to modify or change time data (such as attendance, absence, or other time-related records) for a period that has already been evaluated. SAP restricts changes to past time evaluations to maintain data integrity and ensure that historical records remain consistent.
  Solution:
  To resolve this error, consider the following approaches:
  
  
  Check Time Evaluation Status: Verify if the time evaluation for the period in question has already been completed. If it has, you will need to follow specific procedures to make changes.
  
  
  Use Correction Procedures: If you need to correct past time data, you may need to use specific correction transactions or reports designed for this purpose. For example, you can use transaction codes like:
  
  PT60: Time Evaluation
  PT61: Time Evaluation with Correction
  PT70: Time Evaluation for Absences
  
  
  
  Unlock the Period: If necessary, you may need to unlock the evaluation period. This typically requires administrative privileges and should be done with caution to avoid data inconsistencies.
  
  
  Consult with HR or SAP Support: If you are unsure about how to proceed or if the changes are complex, it may be best to consult with your HR department or SAP support team. They can provide guidance on the appropriate steps to take based on your organization's policies and the specific SAP configuration.
  
  
  Review Configuration Settings: In some cases, the configuration settings in SAP may need to be reviewed to ensure that they align with your organization's requirements for time evaluation and corrections.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on time evaluation and correction processes.
  User Roles: Ensure that the user attempting to make changes has the appropriate authorizations to modify time records.
  Training: Consider training for users involved in time management to understand the implications of changing past records and the correct procedures to follow.
  
  By following these steps, you should be able to address the PG711 error and make the necessary adjustments to time evaluation records.