How To Fix PG568 - Action type of the record must not be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 568

• Message text: Action type of the record must not be changed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PG568 - Action type of the record must not be changed ?

  The SAP error message PG568, which states "Action type of the record must not be changed," typically occurs in the context of personnel administration or employee records management within the SAP Human Capital Management (HCM) module. This error indicates that there is an attempt to change the action type of a personnel action that is not allowed.
  Cause:
  
  Incorrect Action Type Change: The error usually arises when a user tries to modify the action type of a personnel action that has already been recorded in the system. Certain actions are predefined and cannot be altered once they are saved.
  Data Integrity Rules: SAP enforces data integrity rules to ensure that personnel records maintain consistency. Changing the action type could violate these rules.
  Configuration Settings: The system configuration may restrict changes to certain action types based on business rules or organizational policies.
  
  Solution:
  
  Review the Action Type: Check the action type you are trying to change. Ensure that it is appropriate for the record you are working with. If you need to make a change, consider creating a new action instead of modifying the existing one.
  Consult Documentation: Refer to the SAP documentation or your organization's guidelines regarding personnel actions to understand which actions can be modified and which cannot.
  Use Correct Transaction: If you need to perform a different action, ensure you are using the correct transaction code (e.g., PA40 for personnel actions) and that you are following the correct procedure.
  Seek Help from SAP Support: If you believe the action type should be changeable based on your business processes, consult with your SAP support team or a functional consultant to review the configuration settings.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PA40 (Personnel Actions).
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address the issue.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform the actions you are attempting. Sometimes, restrictions may be due to user role limitations.
  Testing in a Sandbox Environment: If possible, replicate the issue in a sandbox environment to better understand the cause and test potential solutions without affecting live data.
  
  By following these steps, you should be able to address the PG568 error and proceed with your personnel action tasks in SAP.