How To Fix PG564 - Prebooking exists for personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 564

• Message text: Prebooking exists for personnel number

What causes this issue?

A preselection exists for the current personnel number in table T77INT.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

To delete the preselection, the preselected personnel action &V2& must
be executed with the action reason &V3& on date &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG564 - Prebooking exists for personnel number ?

  The SAP error message PG564 ("Prebooking exists for personnel number") typically occurs in the context of personnel administration or payroll processing when there are prebooked time entries or records associated with a specific personnel number. This error indicates that there are existing time records that need to be addressed before proceeding with certain actions, such as processing payroll or making changes to employee data.
  Cause:
  
  Prebooked Time Entries: The personnel number has time entries that have been prebooked but not yet processed. This could be due to time recording for absences, overtime, or other time-related entries.
  Pending Approvals: There may be pending approvals for time entries that are preventing further processing.
  Incorrect Data Entry: There might be incorrect or incomplete data entries related to the personnel number that need to be corrected.
  
  Solution:
  
  Review Time Entries: Check the time entries associated with the personnel number. You can do this by navigating to the relevant time management or personnel administration transaction in SAP (e.g., PA20, PA30, or PT60).
  Process or Approve Time Records: If there are pending time records, ensure they are processed or approved as necessary. This may involve confirming or rejecting time entries.
  Correct Data: If there are errors in the time entries, correct them as needed. This may involve editing or deleting incorrect entries.
  Consult with HR/Payroll Team: If you are unsure about how to proceed, consult with your HR or payroll team for assistance in resolving the issue.
  Check for Locks: Ensure that there are no locks on the personnel number that might be causing the error. Sometimes, records can be locked by other processes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PT60 (Time Evaluation).
  Authorization: Ensure you have the necessary authorizations to view and modify time entries and personnel data.
  Documentation: Refer to SAP documentation or help resources for specific guidance on handling time management and payroll processing issues.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify and resolve the cause of the PG564 error message in SAP.