How To Fix PG313 - More than 999 entries selected. Restrict the selection.

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 313

• Message text: More than 999 entries selected. Restrict the selection.

What causes this issue?

More than 999 entries have been selected for the infotype records. This
number exceeds the maximum amount that can be displayed.

System Response

The system limits the display to 999 entries.

How to fix this error?

Please reduce the selection in the initial screen so that the number of
selected records is lower.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG313 - More than 999 entries selected. Restrict the selection. ?

  The SAP error message PG313 ("More than 999 entries selected. Restrict the selection.") typically occurs when a user attempts to execute a report or transaction that retrieves more than 999 entries from the database. This limit is in place to prevent performance issues and excessive data retrieval that could overwhelm the system or the user interface.
  Cause:
  
  Excessive Data Retrieval: The primary cause of this error is that the selection criteria used in the report or transaction are too broad, resulting in more than 999 records being selected.
  Default System Limit: SAP has a default limit for the number of entries that can be processed in certain transactions or reports to ensure system performance and usability.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Refine Selection Criteria:
  
  Narrow down your selection criteria to reduce the number of records being retrieved. This can be done by adding more specific filters (e.g., date ranges, specific statuses, or other relevant fields).
  
  
  
  Use Pagination:
  
  If the report or transaction supports it, consider using pagination or batch processing to retrieve data in smaller chunks rather than all at once.
  
  
  
  Check for Default Settings:
  
  In some cases, the system may have default settings that limit the number of entries. Check with your SAP administrator to see if these settings can be adjusted for your specific needs.
  
  
  
  Use Variants:
  
  If you frequently run the same report, consider creating a variant with predefined selection criteria that limit the number of records.
  
  
  
  Consult Documentation:
  
  Review the documentation for the specific transaction or report you are using to see if there are any recommended practices for limiting data selection.
  
  
  
  Contact Support:
  
  If you are unable to resolve the issue through the above methods, consider reaching out to your SAP support team for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: The error can occur in various transaction codes, especially those related to reporting (e.g., SE16, SE11, or custom reports).
  Performance Considerations: Always consider the performance implications of retrieving large datasets in SAP. It is generally advisable to work with smaller datasets for better performance and user experience.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as there may be specific fixes or enhancements available.
  
  By following these steps, you should be able to address the PG313 error and successfully retrieve the data you need.