How To Fix PG312 - Subtype entry for infotype &1 is too long (maximim of &2 characters)

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 312

• Message text: Subtype entry for infotype &1 is too long (maximim of &2 characters)

What causes this issue?

The subtype specification is too long. The subtype of infotype &V1& is
&V2& digits long. Please use the F4 help to select a subtype.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PG312 - Subtype entry for infotype &1 is too long (maximim of &2 characters) ?

  The SAP error message PG312 indicates that there is an issue with the length of a subtype entry for a specific infotype. This error typically occurs when the data being entered exceeds the maximum allowed character limit for that particular field in the infotype.
  Cause:
  
  Exceeding Character Limit: The primary cause of this error is that the value being entered for a subtype in an infotype exceeds the defined maximum length. Each infotype and its subtypes have specific length restrictions set in the SAP system.
  Incorrect Configuration: Sometimes, the configuration of the infotype or subtype may not align with the expected data input, leading to this error.
  Data Migration Issues: If data is being migrated from another system or imported in bulk, it may contain values that exceed the allowed length.
  
  Solution:
  
  Check the Maximum Length: Review the infotype definition in the SAP system to determine the maximum allowed length for the subtype entry. You can do this by navigating to the infotype configuration in the SAP IMG (Implementation Guide).
  Modify the Input Value: Ensure that the value you are trying to enter for the subtype does not exceed the maximum character limit. If necessary, truncate or modify the input to fit within the allowed length.
  Adjust Configuration (if applicable): If you have the necessary permissions and it is appropriate for your business process, you may consider adjusting the configuration of the infotype or subtype to allow for a longer entry. However, this should be done with caution and typically requires thorough testing.
  Data Validation: Implement data validation checks in your data entry processes to prevent users from entering values that exceed the allowed length.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store employee-related information. Each infotype can have multiple subtypes, which allow for variations in the data stored.
  Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to view and edit infotype records.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP documentation for further assistance.