How To Fix PG138 - Change too far back in payroll past (period &1 &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: PG - Error Messages for Master Data Programs

• Message number: 138

• Message text: Change too far back in payroll past (period &1 &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PG138 - Change too far back in payroll past (period &1 &2) ?

  The SAP error message PG138 "Change too far back in payroll past (period &1 &2)" typically occurs when there is an attempt to make changes to payroll data for a period that is considered too far in the past. This is a safeguard to prevent inconsistencies in payroll processing and reporting.
  Cause:
  
  Time Constraint: SAP has a defined period during which payroll data can be changed. This is often set in the configuration and is meant to protect the integrity of payroll data.
  Payroll Period: The error indicates that the change you are trying to make is for a payroll period that is beyond the allowed timeframe for modifications.
  Data Consistency: Changes to historical payroll data can lead to inconsistencies in reports and financial statements, which is why SAP restricts such changes.
  
  Solution:
  
  Check Configuration: Review the configuration settings in your SAP system to determine the allowed period for making changes. This can usually be found in the payroll control parameters.
  Use Correct Transaction: Ensure you are using the correct transaction for making changes. If you need to make changes to historical payroll data, you may need to use specific transactions designed for that purpose.
  Consult with Payroll Administrator: If you need to make changes that are outside the allowed period, consult with your payroll administrator or SAP support team. They may have the ability to unlock the period or provide alternative solutions.
  Use Retroactive Accounting: If applicable, consider using retroactive accounting features to make necessary adjustments without directly changing historical data.
  Documentation: Ensure that any changes made are well-documented to maintain a clear audit trail.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may have specific notes addressing this issue.
  User Roles: Ensure that the user attempting to make the changes has the appropriate authorizations to modify payroll data.
  Testing: If changes are necessary, consider testing in a development or quality assurance environment before applying them in the production system to avoid unintended consequences.
  
  If the issue persists or if you need further assistance, it may be beneficial to reach out to SAP support or your internal SAP team for more tailored guidance.