How To Fix PFM_PS014 - Cannot deactivate contract &, there are associated FI documents

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_PS - Message class of PS module

• Message number: 014

• Message text: Cannot deactivate contract &, there are associated FI documents

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_PS014 - Cannot deactivate contract &, there are associated FI documents ?

  The SAP error message PFM_PS014 indicates that you are trying to deactivate a contract that has associated Financial Accounting (FI) documents. This is a common issue in SAP when dealing with contracts, as the system prevents deactivation to maintain data integrity and ensure that all financial transactions related to the contract are properly accounted for.
  Cause:
  The primary cause of this error is that the contract you are attempting to deactivate has one or more FI documents linked to it. These documents could be invoices, payments, or any other financial transactions that reference the contract. SAP requires that all associated financial documents be cleared or removed before allowing the deactivation of the contract.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify Associated FI Documents:
  
  Use transaction codes such as FB03 (Display Document) or FBL1N (Vendor Line Item Display) to find the FI documents associated with the contract.
  You can also check the contract details in the contract management area to see if there are any linked financial documents.
  
  
  
  Clear or Reverse FI Documents:
  
  If the associated FI documents are no longer needed, you may need to reverse or clear them. This can be done using transaction codes like FB08 (Reverse Document) or F-03 (Clear Document).
  Ensure that you have the necessary authorizations and that reversing these documents complies with your organization's financial policies.
  
  
  
  Check for Open Items:
  
  Ensure that there are no open items related to the contract in the accounts payable or receivable. You may need to clear these items before proceeding.
  
  
  
  Deactivate the Contract:
  
  Once all associated FI documents have been cleared or reversed, you can attempt to deactivate the contract again using the appropriate transaction (e.g., CJ02 for changing project contracts).
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the implications of reversing any financial documents, consult with your finance or accounting team to ensure that you are following the correct procedures.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  CJ02: Change Project Contract
  FB03: Display Document
  FB08: Reverse Document
  FBL1N: Vendor Line Item Display
  F-03: Clear Document
  
  
  
  Documentation: Review SAP documentation or help files related to contract management and financial accounting to understand the implications of deactivating contracts and handling associated documents.
  
  
  User Authorizations: Ensure that you have the necessary authorizations to view and modify financial documents and contracts in SAP.
  
  
  By following these steps, you should be able to resolve the PFM_PS014 error and successfully deactivate the contract.