How To Fix PFM_PS013 - Cannot release contract & since it is not balanced

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_PS - Message class of PS module

• Message number: 013

• Message text: Cannot release contract & since it is not balanced

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_PS013 - Cannot release contract & since it is not balanced ?

  The SAP error message PFM_PS013, which states "Cannot release contract since it is not balanced," typically occurs in the context of contract management within the SAP system, particularly when dealing with project system (PS) or public sector management (PFM) modules. This error indicates that the financial data associated with the contract is not balanced, meaning that the debits and credits do not match, or that the contract does not meet the necessary financial criteria for release.
  Causes:
  
  
  Unbalanced Financial Data: The most common cause is that the total amounts for commitments, actuals, and planned values do not match. This can happen if there are discrepancies in the amounts entered or if there are unposted transactions.
  
  
  Incomplete or Incorrect Data: Missing or incorrect data in the contract, such as budget amounts, cost elements, or account assignments, can lead to this error.
  
  
  Budget Availability: If the budget is not available or has been exceeded, the system may prevent the release of the contract.
  
  
  Incorrect Status: The contract may be in a status that does not allow for release, such as being in a draft state or having pending approvals.
  
  
  Solutions:
  
  
  Check Financial Balances: Review the financial data associated with the contract. Ensure that all planned, actual, and commitment amounts are correctly entered and balanced.
  
  
  Review Contract Data: Verify that all necessary fields in the contract are filled out correctly. This includes checking account assignments, cost elements, and budget amounts.
  
  
  Budget Check: Ensure that the budget is available and has not been exceeded. You may need to adjust the budget or reallocate funds if necessary.
  
  
  Status Review: Check the status of the contract. If it is not in a releaseable state, you may need to change its status or complete any pending approvals.
  
  
  Transaction Logs: Review transaction logs for any unposted transactions that may affect the balance. Ensure that all relevant transactions have been posted correctly.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines related to contract management and the PFM module.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), CJ03 (Display Project), or S_ALR_87013558 (Budget/Actual/Commitment Report) to analyze project and contract data.
  SAP Notes: Check for any SAP Notes related to this error message for potential patches or updates that may address the issue.
  Training and Documentation: Ensure that users involved in contract management are trained on the correct procedures and have access to up-to-date documentation.
  
  By following these steps, you should be able to identify and resolve the issue causing the PFM_PS013 error message in SAP.