How To Fix PFM_EA_PS201 - Approved value must not exceed the total values to be requested

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_EA_PS -

• Message number: 201

• Message text: Approved value must not exceed the total values to be requested

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_EA_PS201 - Approved value must not exceed the total values to be requested ?

  The SAP error message PFM_EA_PS201 indicates that the approved value for a particular project or budget exceeds the total values that can be requested. This typically occurs in the context of project management or budget management within SAP, particularly when dealing with budget approvals and allocations.
  Cause:
  
  Budget Overrun: The approved budget amount for a project or cost center is higher than the total budget available for that project or cost center.
  Incorrect Data Entry: There may be a mistake in the data entry where the approved value was incorrectly inputted.
  Configuration Issues: There could be issues with the configuration of budget controls or settings in the SAP system.
  Changes in Project Scope: If the project scope has changed and the budget has not been updated accordingly, this error can occur.
  
  Solution:
  
  Review Approved Values: Check the approved values against the total budget available. Ensure that the approved value does not exceed the total budget.
  Adjust Budget: If the approved value is indeed correct, consider adjusting the total budget to accommodate the approved value.
  Correct Data Entry: Verify the data entry for the approved value and correct any discrepancies.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to ensure that budget controls are set up correctly.
  Re-evaluate Project Scope: If there have been changes in the project scope, ensure that the budget reflects these changes accurately.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like CJ30 (for project budgeting) or S_ALR_87013558 (for budget reports) to review and adjust budgets.
  SAP Notes: Check SAP Notes for any known issues or patches related to budget management and this specific error message.
  Documentation: Refer to SAP documentation on budget management and project systems for detailed guidelines on managing budgets and understanding budgetary controls.
  
  If the problem persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.