How To Fix PFM_12FI_AP060 - PAP approval &1 was reversed by &2 on day &3

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_12FI_AP - Message class for FI: payment authorization

• Message number: 060

• Message text: PAP approval &1 was reversed by &2 on day &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_12FI_AP060 - PAP approval &1 was reversed by &2 on day &3 ?

  The SAP error message PFM_12FI_AP060 indicates that a payment approval process (PAP) has been reversed. This message typically arises in the context of financial processes within SAP, particularly in the Public Sector Management (PSM) module or related financial applications.
  Cause:
  The error message "PAP approval &1 was reversed by &2 on day &3" suggests that:
  
  An approval (identified by &1) was reversed by a user (identified by &2) on a specific date (day &3).
  This could happen due to various reasons, such as:
  
  A change in the approval status of a payment request.
  A user manually reversing an approval due to an error or change in circumstances.
  System processes that automatically reverse approvals based on certain conditions or rules.
  
  
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check Approval History: Review the approval history for the specific payment approval mentioned in the error message. This can help you understand why the approval was reversed.
  
  
  Identify the User: Determine who reversed the approval (user &2) and why. This may involve communication with the user or checking logs.
  
  
  Review Related Documents: Look at any related documents or transactions that may have triggered the reversal. This could include changes in budget, funding, or other financial parameters.
  
  
  Re-approve if Necessary: If the reversal was an error or if the conditions have changed, you may need to re-approve the payment request. Ensure that all necessary checks and validations are completed before re-approval.
  
  
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling approval processes. This may provide additional context or steps specific to your implementation.
  
  
  Contact Support: If the issue persists or if you are unsure about the cause, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to payment approvals, such as FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display).
  User Roles and Authorizations: Ensure that users have the appropriate roles and authorizations to approve or reverse approvals in the system.
  Audit Trails: Utilize audit trails and logs to track changes in approvals and understand the workflow better.
  
  By following these steps, you should be able to address the error message and understand the context of the approval reversal in your SAP system.