How To Fix PFM_01CA363 - Employee has reached &1 days for this wage type, which maximum is &2

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_01CA - Generic messages for developments

• Message number: 363

• Message text: Employee has reached &1 days for this wage type, which maximum is &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_01CA363 - Employee has reached &1 days for this wage type, which maximum is &2 ?

  The SAP error message PFM_01CA363 indicates that an employee has reached the maximum number of days allowed for a specific wage type, which is defined in the payroll configuration. This error typically arises in the context of payroll processing when the system checks the limits set for certain wage types, such as leave days, sick days, or other types of absence.
  Cause:
  
  Configuration Limits: The maximum number of days for the wage type has been configured in the system, and the employee has exceeded this limit.
  Data Entry Errors: There may be incorrect data entries in the employee's records, leading to an incorrect calculation of days.
  Absence Management: If the employee has taken more leave than allowed, this error will trigger during payroll processing.
  
  Solution:
  
  
  Review Configuration: Check the configuration settings for the wage type in the SAP system. This can be done in the following way:
  
  Go to the transaction code SPRO.
  Navigate to Payroll > Payroll for [Country] > Wage Types > Define Wage Types.
  Look for the specific wage type and verify the maximum days allowed.
  
  
  
  Check Employee Records: Review the employee's absence records to ensure that the number of days recorded is accurate. This can be done through:
  
  Transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Check the absence types and ensure they are correctly entered.
  
  
  
  Adjust Absences: If the employee has indeed exceeded the limit, you may need to adjust their absence records. This could involve:
  
  Reducing the number of days recorded for the wage type.
  Ensuring that any future absences are planned within the allowed limits.
  
  
  
  Consult with HR: If there are discrepancies or if the employee believes they should have more days available, consult with HR to clarify the situation and make any necessary adjustments.
  
  
  Testing: After making changes, run a test payroll to ensure that the error does not reoccur.
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed information on wage types and payroll configuration.
  User Exits and BAdIs: If custom logic is required, consider implementing user exits or BAdIs to handle specific business requirements related to wage types.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to resolve the error message PFM_01CA363 and ensure that payroll processing can continue smoothly.