How To Fix PFM_01CA365 - Overtime limit exceeded in &

SAP Error Message - Details

• Message type: E = Error

• Message class: PFM_01CA - Generic messages for developments

• Message number: 365

• Message text: Overtime limit exceeded in &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message PFM_01CA365 - Overtime limit exceeded in & ?

  The SAP error message PFM_01CA365, which indicates "Overtime limit exceeded in &," typically arises in the context of time management and payroll processing within SAP. This error suggests that an employee has exceeded the predefined limits for overtime hours as set in the system.
  Cause:
  
  Overtime Policy Violation: The employee has worked more overtime hours than allowed by the company's overtime policy.
  Configuration Settings: The limits for overtime may not be correctly configured in the system, leading to erroneous calculations.
  Time Entry Errors: There may be incorrect time entries for the employee, such as double entries or incorrect reporting of hours worked.
  Collective Agreements: The error may also stem from collective agreements or labor contracts that specify maximum allowable overtime.
  
  Solution:
  
  Review Overtime Policy: Check the company's overtime policy to ensure that the limits are correctly defined and communicated to employees.
  Adjust Configuration: If the overtime limits are incorrectly set in the system, consult with your SAP HR or Payroll administrator to adjust the configuration settings in the relevant infotypes or schemas.
  Correct Time Entries: Review the employee's time entries for accuracy. Correct any discrepancies or errors in the reported hours.
  Consult with HR: If the overtime is justified (e.g., due to special projects or emergencies), consult with HR to see if exceptions can be made or if the policy needs to be updated.
  Run Reports: Use SAP reporting tools to analyze overtime usage and identify patterns or issues that may need addressing.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PT60 (Time Evaluation) to manage employee time data.
  Infotypes: Check infotypes related to time management, such as Infotype 2001 (Absences) and Infotype 2002 (Attendances), to ensure that data is entered correctly.
  Documentation: Refer to SAP documentation or help files for specific guidance on configuring overtime limits and handling related errors.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to time data and configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with SAP support or your internal IT team for further assistance.