How To Fix /PF1/MSG_PO_REV121 - Item &1 cannot be reversed as payment information is already available

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_REV -

• Message number: 121

• Message text: Item &1 cannot be reversed as payment information is already available

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_REV121 - Item &1 cannot be reversed as payment information is already available ?

  The SAP error message /PF1/MSG_PO_REV121 indicates that an attempt is being made to reverse a purchase order (PO) item, but the reversal cannot be completed because payment information is already available for that item. This typically occurs in scenarios where the invoice has been posted or payment has been made against the purchase order item, making it impossible to reverse the item without addressing the payment information first.
  Cause:
  
  Invoice Posted: An invoice has already been posted against the purchase order item.
  Payment Made: Payment has been processed for the invoice related to the purchase order item.
  Document Flow: The document flow indicates that the item has been settled or partially settled, which prevents reversal.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Document Flow: Review the document flow for the purchase order item to understand the status of invoices and payments. You can do this by navigating to the purchase order in SAP and checking the document flow.
  
  
  Reverse Invoice: If an invoice has been posted, you may need to reverse the invoice first. This can typically be done using transaction code MIRO (for invoice verification) or FB08 (for reversing financial documents).
  
  
  Clear Payment: If a payment has been made, you may need to reverse the payment or clear it. This can be done using transaction code FBL1N (for vendor line items) or F-28 (for clearing).
  
  
  Consult with Finance Team: If you are unsure about reversing invoices or payments, consult with your finance or accounting team to ensure that the correct procedures are followed and that there are no implications for financial reporting.
  
  
  Use Alternative Methods: If the reversal is not possible due to business rules or system constraints, consider alternative methods such as creating a credit memo or adjusting the purchase order in a way that aligns with your organization's policies.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MIRO, FB08, FBL1N, and F-28 for managing invoices and payments.
  SAP Documentation: Refer to SAP Help documentation for detailed procedures on invoice verification and payment processing.
  User Roles: Ensure that you have the necessary authorizations to perform invoice reversals or payment adjustments in the SAP system.
  Testing in Sandbox: If you are unsure about the steps, consider testing the reversal process in a sandbox environment before applying changes in the production system.
  
  By following these steps, you should be able to address the error message and successfully manage the purchase order item in question.