How To Fix /PF1/MSG_PO_BAPI_PO621 - Order cannot be changed due to its release status

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_BAPI_PO -

• Message number: 621

• Message text: Order cannot be changed due to its release status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_BAPI_PO621 - Order cannot be changed due to its release status ?

  The SAP error message /PF1/MSG_PO_BAPI_PO621 indicates that an attempt was made to change a purchase order (PO) that cannot be modified due to its release status. This typically occurs when the purchase order has already been released and is in a status that does not allow further changes.
  Cause:
  
  Release Status: The purchase order has been released and is in a status that prohibits changes. This can happen if the PO has been approved and is awaiting delivery or invoicing.
  Document Type Restrictions: Certain document types may have specific restrictions on changes after release.
  Workflow Processes: If the PO is part of a workflow process, it may be locked for changes until the workflow is completed.
  Customizations: There may be custom validations or enhancements in place that prevent changes based on specific criteria.
  
  Solution:
  
  Check Release Status: Verify the release status of the purchase order. You can do this by navigating to the purchase order in the SAP GUI and checking the status in the header data.
  Unlock the PO: If you have the necessary authorizations, you may need to unlock the purchase order or change its status. This typically requires a user with higher authorization levels.
  Use Change Documents: If the PO needs to be modified, consider creating a new version of the PO or using change documents if applicable.
  Consult with Workflow Administrator: If the PO is part of a workflow, consult with the workflow administrator to understand the current status and whether it can be released for changes.
  Review Custom Code: If there are custom validations in place, review the custom code or consult with the development team to understand the restrictions.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME22N (Change Purchase Order) to attempt to modify the PO, but be aware of the release status.
  Authorization Issues: Ensure that you have the necessary authorizations to make changes to the purchase order.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Documentation: Review SAP documentation related to purchase order management and release strategies for further insights.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's official support channels for more detailed assistance.