How To Fix /PF1/MSG_PO_BAPI_PO623 - Payment order &1/&2/&3 could not be rejected (PO "For Release")

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_BAPI_PO -

• Message number: 623

• Message text: Payment order &1/&2/&3 could not be rejected (PO "For Release")

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_BAPI_PO623 - Payment order &1/&2/&3 could not be rejected (PO "For Release") ?

  The SAP error message /PF1/MSG_PO_BAPI_PO623 indicates that a payment order cannot be rejected because the purchase order (PO) is in a "For Release" status. This typically means that the PO is awaiting approval or is in a state where it cannot be modified or rejected until it has been released.
  Cause:
  
  PO Status: The purchase order is currently in a status that requires approval (e.g., "For Release"). This status prevents any changes, including rejection.
  Authorization Issues: The user may not have the necessary authorizations to reject the payment order or to change the status of the purchase order.
  Business Process Constraints: There may be business rules or workflows in place that prevent the rejection of payment orders in certain statuses.
  
  Solution:
  
  Check PO Status: Verify the status of the purchase order. If it is indeed "For Release," you will need to either wait for it to be released or take action to release it if you have the necessary permissions.
  Release the PO: If you have the authority, you can release the purchase order. Once released, you should be able to reject the payment order.
  Contact Approver: If you do not have the necessary permissions to release the PO, contact the appropriate approver or manager to take action on the purchase order.
  Review Authorizations: Ensure that you have the correct authorizations to perform the action you are attempting. If not, reach out to your SAP security team to request the necessary permissions.
  Consult Documentation: Review any relevant documentation or business process guidelines that may provide insight into the handling of payment orders and purchase orders in your organization.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like ME23N (Display Purchase Order) to check the status of the PO or ME28 (Release Purchase Orders) to release it if you have the necessary permissions.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Workflow Configuration: If your organization uses a specific workflow for purchase order approvals, consult with the workflow administrator to understand the process and any potential bottlenecks.
  
  By following these steps, you should be able to address the error and proceed with the necessary actions regarding the payment order and purchase order.