How To Fix /PF1/MSG_PO_BAPI_PO620 - Order cannot be rejected due to its release status

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO_BAPI_PO -

• Message number: 620

• Message text: Order cannot be rejected due to its release status

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO_BAPI_PO620 - Order cannot be rejected due to its release status ?

  The SAP error message /PF1/MSG_PO_BAPI_PO620 indicates that an attempt was made to reject a purchase order (PO) that cannot be rejected due to its current release status. This typically occurs when the purchase order has already been released and is in a status that does not allow for rejection.
  Cause:
  
  Release Status: The purchase order has been released and is in a status that does not permit rejection. For example, if the PO is already in the "Approved" status, it cannot be rejected.
  Document Flow: There may be subsequent documents (like goods receipts or invoices) that have been created against the purchase order, which can prevent rejection.
  Authorization Issues: The user may not have the necessary authorizations to reject the purchase order, depending on the configuration of the system.
  
  Solution:
  
  Check Release Status: Verify the current release status of the purchase order. You can do this by navigating to the purchase order in the SAP GUI and checking the status in the header or item details.
  Cancel or Change the PO: If the PO cannot be rejected, consider whether it can be canceled or modified instead. This may involve reversing any related documents (like goods receipts) if applicable.
  Consult with a Supervisor: If you believe the PO should be rejected but cannot do so due to its status, consult with a supervisor or someone with higher authorization to review the situation.
  Review Document Flow: Check if there are any related documents that are preventing the rejection. If there are, you may need to address those first.
  Authorization Check: Ensure that you have the necessary permissions to perform the rejection. If not, contact your SAP administrator to review your user roles.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME22N (Change Purchase Order) to view and modify the purchase order.
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Documentation: Refer to SAP documentation or help files for more information on purchase order management and release strategies.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team for further assistance.