How To Fix /PF1/MSG_PO854 - Warning: Order &1 / &2 is currently locked

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 854

• Message text: Warning: Order &1 / &2 is currently locked

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO854 - Warning: Order &1 / &2 is currently locked ?

  The SAP error message /PF1/MSG_PO854 indicates that a purchase order (PO) is currently locked, which prevents certain operations from being performed on it. This locking mechanism is typically in place to ensure data integrity and prevent concurrent modifications that could lead to inconsistencies.
  Cause:
  
  
  Concurrent Access: The most common cause of this error is that another user or process is currently accessing or modifying the purchase order. This could be due to:
  
  Another user editing the PO.
  A background job or workflow that is processing the PO.
  A transaction that has not been completed or has been left open.
  
  
  
  System Locking Mechanism: SAP uses a locking mechanism to prevent multiple users from making changes to the same data simultaneously. If a user has the PO open in edit mode, it will be locked for others.
  
  
  Solution:
  
  
  Wait and Retry: If the lock is temporary (e.g., another user is editing the PO), you may need to wait for the other user to finish their work and then try again.
  
  
  Check Lock Entries: You can check the lock entries in the system using transaction code SM12. This transaction allows you to view and manage lock entries. You can:
  
  Look for locks related to the specific purchase order.
  Identify the user or process that is holding the lock.
  If necessary and if you have the appropriate authorizations, you can delete the lock entry (be cautious with this approach, as it may lead to data inconsistencies).
  
  
  
  Communicate with Users: If you identify that another user is working on the PO, communicate with them to understand their timeline for completing their work.
  
  
  Review Background Jobs: If a background job is causing the lock, you may need to check the job status in transaction SM37 and see if it can be rescheduled or if it has completed.
  
  
  System Administration: If the issue persists and you cannot identify the cause, it may be necessary to involve your SAP Basis team or system administrator to investigate further.
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SM12: To view and manage lock entries.
  SM37: To check the status of background jobs.
  ME23N: To view purchase orders.
  
  
  
  Lock Types: Understand the types of locks in SAP (e.g., exclusive locks, shared locks) and how they affect data access.
  
  
  User Training: Ensure that users are trained on how to properly close transactions and avoid leaving POs open unnecessarily.
  
  
  System Performance: Sometimes, performance issues can lead to locks not being released promptly. Monitoring system performance may help in identifying underlying issues.
  
  
  By following these steps, you should be able to resolve the locking issue related to the purchase order in SAP.