How To Fix /PF1/MSG_PO623 - Payment order &1/&2/&3 could not be rejected (PO "For Release")

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 623

• Message text: Payment order &1/&2/&3 could not be rejected (PO "For Release")

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO623 - Payment order &1/&2/&3 could not be rejected (PO "For Release") ?

  The SAP error message /PF1/MSG_PO623 indicates that a payment order could not be rejected because the associated Purchase Order (PO) is in a "For Release" status. This typically means that the PO is pending approval or is in a workflow that requires further action before it can be processed.
  Cause:
  
  PO Status: The Purchase Order is in a status that does not allow for rejection. Specifically, it is marked as "For Release," which means it is awaiting approval.
  Workflow Issues: There may be an active workflow that is preventing changes to the PO.
  Authorization Issues: The user may not have the necessary permissions to reject the payment order or modify the PO.
  
  Solution:
  
  Check PO Status: Verify the status of the Purchase Order. If it is indeed in "For Release," you may need to wait for the approval process to complete or take action to expedite it.
  Release the PO: If you have the necessary permissions, you can try to release the PO from the workflow. This may involve contacting the approver or using transaction codes like ME29N (Change Purchase Order) to release it.
  Review Workflow: If the PO is stuck in a workflow, check the workflow logs to identify any issues. You may need to contact your SAP workflow administrator for assistance.
  User Permissions: Ensure that you have the appropriate authorizations to reject payment orders and modify POs. If not, contact your SAP security team to request the necessary permissions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME29N (Release Purchase Order), and SWI1 (Workflow Overview) to monitor and manage workflows.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Documentation: Review SAP documentation on Purchase Order management and workflow processes to understand the implications of PO statuses and how to manage them effectively.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP community forums for further assistance.