How To Fix /PF1/MSG_PO485 - Entries were deleted in Clearing Area: &1

SAP Error Message - Details

• Message type: E = Error

• Message class: /PF1/MSG_PO -

• Message number: 485

• Message text: Entries were deleted in Clearing Area: &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message /PF1/MSG_PO485 - Entries were deleted in Clearing Area: &1 ?

  The SAP error message /PF1/MSG_PO485 Entries were deleted in Clearing Area: &1 typically indicates that there are entries in a clearing area that have been deleted, which may affect the processing of purchase orders or related financial transactions. This message is often encountered in the context of the SAP Materials Management (MM) module or when dealing with purchase order (PO) processing.
  Cause:
  
  Data Deletion: The entries in the specified clearing area have been deleted, which could be due to a data cleanup process, archiving, or manual deletion.
  Inconsistent Data: The deletion may have led to inconsistencies in the data, causing the system to throw an error when trying to access or process related transactions.
  Configuration Issues: There may be configuration settings in the system that are not aligned with the current data state, leading to this error.
  
  Solution:
  
  Check Clearing Area: Identify the clearing area specified in the error message (&1) and check if the entries that were deleted are critical for the current transaction.
  Data Recovery: If the deletion was unintentional, check if there is a backup or archive from which the deleted entries can be restored.
  Recreate Entries: If possible, recreate the necessary entries in the clearing area to resolve the issue.
  Review Configuration: Ensure that the configuration settings related to the clearing area and purchase order processing are correct and aligned with business processes.
  Consult Documentation: Refer to SAP documentation or notes related to this specific error message for additional guidance and troubleshooting steps.
  Contact SAP Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME23N (Display Purchase Order) or ME22N (Change Purchase Order) to investigate the purchase orders affected by this error.
  Logs and Traces: Check system logs (transaction SLG1) for any additional error messages or warnings that may provide more context about the issue.
  User Authorizations: Ensure that the user has the necessary authorizations to access and modify the entries in the clearing area.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the error message /PF1/MSG_PO485.