How To Fix PE568 - Shift abbreviation inserted for days off

SAP Error Message - Details

• Message type: E = Error

• Message class: PE - Shift Planning: Messages

• Message number: 568

• Message text: Shift abbreviation inserted for days off

What causes this issue?

You have overwritten a shift with 'blank'. As a consequence, the
overwritten shift is deleted. The overwritten shift was an employee's
shift from a substitution or an employee's shift from the work schedule
rule.

System Response

The system inserts the shift abbreviation of the shift group which
represents a day off.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PE568 - Shift abbreviation inserted for days off ?

  The SAP error message PE568, which states "Shift abbreviation inserted for days off," typically occurs in the context of time management and personnel scheduling within the SAP system. This message indicates that the system has automatically inserted a shift abbreviation for a day that is designated as a day off for an employee.
  Cause:
  
  Shift Planning Configuration: The error often arises when there is a misconfiguration in the shift planning or work schedule rules. The system may not have a proper definition for how to handle days off or holidays.
  Employee Master Data: The employee's master data may not be correctly set up, particularly in relation to their work schedule or shift assignments.
  Absence Management: If an employee is marked as absent or on leave, the system may attempt to assign a shift abbreviation for that day, leading to this error.
  Time Evaluation: The time evaluation process may not be correctly configured to handle days off, leading to the system trying to assign a shift when it shouldn't.
  
  Solution:
  
  Check Work Schedule: Review the employee's work schedule and ensure that days off are correctly defined. Make sure that the work schedule rules are set up to handle days off appropriately.
  Review Employee Master Data: Verify the employee's master data in the SAP system. Ensure that the work schedule, shift assignments, and absence types are correctly configured.
  Adjust Time Evaluation Settings: If applicable, check the time evaluation settings to ensure that they are configured to handle days off and holidays correctly.
  Consult Documentation: Refer to SAP documentation or help resources for specific configuration settings related to shift planning and absence management.
  Testing: After making changes, conduct tests to ensure that the error does not reoccur and that the system behaves as expected when processing days off.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on configuration settings.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PT60 (Time Evaluation), and others that may help in troubleshooting.
  User Roles: Ensure that the user has the appropriate roles and authorizations to make changes to employee data and scheduling configurations.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR consultant or support team for further assistance.