How To Fix PBAS_SERVICE078 - Data record missing for infotype 0001 ("Organizational Assignment")

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 078

• Message text: Data record missing for infotype 0001 ("Organizational Assignment")

What causes this issue?

You want to create a personnel number, but you have not assigned a data
record for the employee?s organizational assignment. However, data about
an employee?s organizational assignment is essential for performing the
hiring action.

System Response

The hiring action cannot be performed.

How to fix this error?

Assign a suitable data record to the infotype 0001 and repeat the hiring
action.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE078 - Data record missing for infotype 0001 ("Organizational Assignment") ?

  The SAP error message PBAS_SERVICE078 indicates that there is a missing data record for infotype 0001 (Organizational Assignment) for a specific employee. This infotype is crucial as it contains essential information about an employee's organizational structure, such as their position, department, and reporting structure.
  Cause:
  
  Missing Infotype Record: The most common cause of this error is that the infotype 0001 record for the employee in question has not been created or has been deleted.
  Incorrect Employee Number: The employee number being referenced may be incorrect or does not exist in the system.
  Data Inconsistency: There may be inconsistencies in the employee's data, such as missing or incomplete records in other related infotypes.
  Authorization Issues: The user may not have the necessary authorizations to view or modify the infotype data.
  
  Solution:
  
  
  Check Infotype Records:
  
  Use transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if infotype 0001 exists for the employee.
  If it does not exist, you will need to create it using transaction code PA30.
  
  
  
  Create or Update Infotype 0001:
  
  If the record is missing, create a new entry for infotype 0001 by entering the employee number and the relevant organizational assignment details.
  Ensure that the start date is correctly set and that all mandatory fields are filled out.
  
  
  
  Verify Employee Number:
  
  Double-check the employee number being used in the transaction to ensure it is correct.
  
  
  
  Check for Authorizations:
  
  Ensure that the user has the necessary authorizations to access and modify the employee's infotype data.
  
  
  
  Consult with HR or SAP Support:
  
  If you are unable to resolve the issue, consult with your HR department or SAP support team for further assistance.
  
  
  
  Related Information:
  
  
  Infotype 0001: This infotype is critical for defining the organizational structure of an employee within the SAP HR module. It typically includes fields such as:
  
  Personnel Area
  Personnel Subarea
  Employee Group
  Employee Subgroup
  Cost Center
  Position
  Job
  Organizational Unit
  
  
  
  Transaction Codes:
  
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  PA40: Personnel Actions (for bulk updates)
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  
  By following these steps, you should be able to identify and resolve the issue related to the PBAS_SERVICE078 error message in SAP.