How To Fix PBAS_SERVICE039 - Data record &1 has grouping value "&2" instead of "&3"

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 039

• Message text: Data record &1 has grouping value "&2" instead of "&3"

What causes this issue?

The data record with the key &V1& was saved with the grouping value "
&V2&." The system, however, determined the grouping value "&V3&."

System Response

The system identifies the data record as inconsistent.

How to fix this error?

Notify your system administrator.

Procedure for System Administrators

The inconsistency described above can have several causes. The most
likely causes are:
Customer-specific settings for grouping infotypes have been changed
without the database being adjusted accordingly.
A customer program was used to add data to the database, without
reference to the grouping values.
The infotype is not supposed to be grouped, but the grouping mechanism
was activated inadvertently.
You must first identify the cause of the inconsistencies. You can use
report <DS:RE.RPUFIXDS>RPUFIXDS</> to do this.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE039 - Data record &1 has grouping value "&2" instead of "&3" ?

  The SAP error message PBAS_SERVICE039 indicates that there is a mismatch in the grouping value of a data record. Specifically, it states that the data record identified by &1 has a grouping value of &2, but it was expected to have a grouping value of &3. This error typically occurs in the context of data processing or data validation within SAP systems, particularly in modules related to financials, logistics, or master data management.
  Cause:
  
  Data Entry Error: The grouping value for the data record may have been incorrectly entered or updated.
  Configuration Issue: There may be a misconfiguration in the system settings that defines what the expected grouping values should be.
  Data Migration Issues: If data was migrated from another system, the grouping values may not have been correctly mapped.
  Business Logic Changes: Changes in business rules or logic that dictate how grouping values should be assigned may not have been reflected in the data.
  
  Solution:
  
  Verify Data Entry: Check the data record identified by &1 to ensure that the grouping value is correct. If it is incorrect, update it to the expected value &3.
  Review Configuration: Examine the configuration settings related to grouping values in the relevant SAP module. Ensure that they are set up correctly according to business requirements.
  Data Validation: Implement data validation checks to prevent incorrect grouping values from being entered in the future.
  Consult Documentation: Review any relevant documentation or change logs to understand if there have been recent changes to the business logic or data structure that could have caused this issue.
  Testing: If changes are made, conduct thorough testing to ensure that the issue is resolved and does not recur.
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may need to use specific transaction codes to access the relevant data records or configuration settings (e.g., SE11 for data dictionary, SE80 for development objects).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  User Roles: Ensure that users have the appropriate roles and permissions to make changes to the data records or configuration settings.
  Support: If the issue persists after troubleshooting, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.