How To Fix PBAS_SERVICE036 - Applicant number &1 does not exist in the original

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 036

• Message text: Applicant number &1 does not exist in the original

What causes this issue?

Applicant number &V1& exists in this system as a replication (ALE
distribution). A different system, the original system, has been
specified for maintaining the applicant number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The data can still be changed, but the changes do not affect other
systems, in particular, the original system. The changes may
subsequently be overwritten with data from the original system (ALE
change pointer).

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE036 - Applicant number &1 does not exist in the original ?

  The SAP error message PBAS_SERVICE036 indicates that the applicant number specified in the system does not exist in the original data set or database. This error typically occurs in the context of personnel administration or recruitment processes within SAP, particularly when dealing with applicant data.
  Cause:
  
  Incorrect Applicant Number: The applicant number entered may be incorrect or mistyped.
  Data Deletion: The applicant record may have been deleted or archived, making it unavailable for the current operation.
  Data Migration Issues: If data was migrated from another system, there may have been issues during the migration process that resulted in missing records.
  Authorization Issues: The user may not have the necessary permissions to view the applicant data.
  System Configuration: There may be configuration issues in the SAP system that prevent the retrieval of the applicant data.
  
  Solution:
  
  Verify Applicant Number: Double-check the applicant number for any typos or errors. Ensure that you are using the correct format.
  Check Data Existence: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the applicant number exists in the system.
  Review Deletion/Archiving: Check if the applicant record has been deleted or archived. If it has been archived, you may need to restore it or access it through the archive.
  Data Migration Review: If the error occurred after a data migration, review the migration logs and processes to ensure all records were transferred correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to access the applicant data. Consult with your SAP security team if needed.
  Consult SAP Notes: Check the SAP Support Portal for any relevant notes or patches that may address this specific error message.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PBAS (for applicant management).
  SAP Documentation: Review SAP Help documentation for more details on applicant management and error handling.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.