How To Fix PBAS_SERVICE023 - Change to personnel number is not permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 023

• Message text: Change to personnel number is not permitted

What causes this issue?

You attempted to change the personnel number of a data record from &V1&
to &V2&. The system does not, however, support changes to the personnel
number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You cannot transfer a data record from one personnel number to another.
You can, however, create a data record with the same data for the new
personnel number and delete the old data record.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE023 - Change to personnel number is not permitted ?

  The SAP error message PBAS_SERVICE023: Change to personnel number is not permitted typically occurs in the context of personnel administration when there is an attempt to change a personnel number that is not allowed due to various reasons. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  Causes:
  
  Personnel Number Locking: The personnel number may be locked for changes due to ongoing processes such as payroll processing, data archiving, or other administrative tasks.
  Authorization Issues: The user may not have the necessary authorizations to make changes to the personnel number.
  Data Consistency: The system may prevent changes to ensure data integrity, especially if the personnel number is linked to historical data or transactions.
  Configuration Settings: Certain configuration settings in the SAP system may restrict changes to personnel numbers based on business rules or organizational policies.
  
  Solutions:
  
  Check Lock Status: Verify if the personnel number is currently locked. You can check this in the relevant transaction (e.g., PA30) or by consulting with your HR administrator.
  Review Authorizations: Ensure that the user attempting to make the change has the appropriate authorizations. This can be checked in transaction SU53 or by consulting with your security team.
  Consult with HR/Payroll: If the personnel number is involved in ongoing payroll or HR processes, consult with the HR or payroll department to determine if it is safe to make changes.
  Configuration Review: If you have access, review the configuration settings in the SAP system related to personnel administration to see if there are any restrictions in place that need to be adjusted.
  Use Correct Transaction: Ensure that you are using the correct transaction code for the intended action. For example, if you are trying to change employee data, use PA30 or PA40 as appropriate.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. You can search for the error message number in the SAP Support Portal.
  Documentation: Review SAP documentation related to personnel administration for guidelines on managing personnel numbers and understanding the implications of changes.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.