How To Fix PBAS_SERVICE018 - Data record for key &1 cannot be changed

PBAS_SERVICE018 - Overview

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 018

• Message text: Data record for key &1 cannot be changed

What causes this issue?

You attempted to change the data record for the key &V1&. However, the
infotype of this record has the time constraint "1", that is, gaps in
the dataset must not be created while the personnel number is active.
If you want to change the validity area of the data record in such a
way that a gap is created, the system extends the previous record. This
is not possible, however, for the first record of an active period or
for the last record available. You cannot, therefore, change this
record.
Personnel numbers are considered to be active or not depending on the
infotype. Usually a personnel number is considered to be active if its
employment status is not initial (that is, P0000-STAT2 > 0) in the
<zk>Actions</> infotype. Infotypes that perform central control
functions are an exception: personnel numbers always remain active as
of the first active period. Examples of such infotypes are the
<zk>Actions</> (0000), <ZK>Organizational Assignment</> (0001), and
<zk>Personal Data
</> (0002) infotypes.

System Response

The system does move or delimit the data record.

How to fix this error?

You can extend, copy, or change the contents of the data record, but
you cannot move it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE018 - Data record for key &1 cannot be changed ?

  The SAP error message PBAS_SERVICE018 indicates that a data record for a specific key cannot be changed. This error typically arises in the context of data management within SAP, particularly when dealing with master data or transactional data.
  
  Cause:
  The error can occur due to several reasons, including but not limited to:
  
  
  Data Locking: The record you are trying to change may be locked by another user or process. This can happen if another transaction is currently using the record.
  
  
  Authorization Issues: The user may not have the necessary authorizations to change the record. This can be due to missing roles or permissions in the user's profile.
  
  
  Data Integrity Constraints: The system may have integrity constraints that prevent changes to the record. This could be due to dependencies on other records or business rules that are enforced in the system.
  
  
  Status of the Record: The record may be in a status that does not allow changes.