How To Fix PBAS_SERVICE018 - Data record for key &1 cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 018

• Message text: Data record for key &1 cannot be changed

What causes this issue?

You attempted to change the data record for the key &V1&. However, the
infotype of this record has the time constraint "1", that is, gaps in
the dataset must not be created while the personnel number is active.
If you want to change the validity area of the data record in such a
way that a gap is created, the system extends the previous record. This
is not possible, however, for the first record of an active period or
for the last record available. You cannot, therefore, change this
record.
Personnel numbers are considered to be active or not depending on the
infotype. Usually a personnel number is considered to be active if its
employment status is not initial (that is, P0000-STAT2 > 0) in the
<zk>Actions</> infotype. Infotypes that perform central control
functions are an exception: personnel numbers always remain active as
of the first active period. Examples of such infotypes are the
<zk>Actions</> (0000), <ZK>Organizational Assignment</> (0001), and
<zk>Personal Data
</> (0002) infotypes.

System Response

The system does move or delimit the data record.

How to fix this error?

You can extend, copy, or change the contents of the data record, but
you cannot move it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE018 - Data record for key &1 cannot be changed ?

  The SAP error message PBAS_SERVICE018 indicates that a data record for a specific key cannot be changed. This error typically arises in the context of data management within SAP, particularly when dealing with master data or transactional data.
  Cause:
  The error can occur due to several reasons, including but not limited to:
  
  
  Data Locking: The record you are trying to change may be locked by another user or process. This can happen if another transaction is currently using the record.
  
  
  Authorization Issues: The user may not have the necessary authorizations to change the record. This can be due to missing roles or permissions in the user's profile.
  
  
  Data Integrity Constraints: The system may have integrity constraints that prevent changes to the record. This could be due to dependencies on other records or business rules that are enforced in the system.
  
  
  Status of the Record: The record may be in a status that does not allow changes. For example, if the record is marked as "completed" or "archived," it may be locked for changes.
  
  
  Technical Issues: There could be technical issues such as database locks, system errors, or inconsistencies in the data.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check for Locks: Use transaction codes like SM12 to check if the record is locked by another user. If it is, you may need to wait until the lock is released or contact the user who has the lock.
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to make changes to the record. You can check this using transaction SU53 to analyze authorization failures.
  
  
  Verify Record Status: Check the status of the record to see if it is in a state that allows changes. If it is not, you may need to change the status or consult with a business process owner.
  
  
  Consult Documentation: Review any relevant documentation or business rules that may apply to the data you are trying to change. This can help identify any constraints that may be in place.
  
  
  Technical Support: If the issue persists and you suspect a technical problem, consider reaching out to your SAP Basis or technical support team for further investigation.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SE11 (Data Dictionary), SE16 (Data Browser), and SM21 (System Log) for troubleshooting.
  SAP Notes: Check the SAP Support Portal for any notes related to the error message PBAS_SERVICE018, as there may be specific patches or updates that address known issues.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users' experiences.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.