How To Fix PBAS_SERVICE016 - Data record for key &1 must not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 016

• Message text: Data record for key &1 must not be deleted

What causes this issue?

You attempted to delete the data record for the key &V1&. However, the
infotype of this record has the time constraint "1", that is, gaps in
the dataset must not be created while the personnel number is active.
In normal cases, the previous record is extended to ensure that there
are no gaps. This is not possible, however, for the first record of an
active period or for the last record available. You cannot, therefore,
delete this record.
Personnel numbers are considered to be active or not depending on the
infotype. Usually a personnel number is considered to be active if its
employment status is not initial (that is, P0000-STAT2 > 0) in the
<zk>Actions</> infotype. Infotypes that perform central control
functions are an exception: personnel numbers always remain active as
of the first active period. Examples of such infotypes are the
<zk>Actions</> (0000), <ZK>Organizational Assignment</> (0001), and
<zk>Personal Data
</> (0002) infotypes.

System Response

The system does not delete the data record.

How to fix this error?

You can change the data record but you cannot delete it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE016 - Data record for key &1 must not be deleted ?

  The SAP error message PBAS_SERVICE016 indicates that a data record for a specific key (represented by &1) cannot be deleted. This error typically arises in the context of data management within SAP, particularly when dealing with business partner data, service records, or similar entities.
  Cause
  The error can occur due to several reasons, including:
  
  
  Data Integrity Constraints: The record you are trying to delete may be linked to other records or transactions in the system. SAP enforces data integrity, and if there are dependencies, the system will prevent deletion to maintain consistency.
  
  
  Authorization Issues: The user attempting to delete the record may not have the necessary permissions to perform the deletion.
  
  
  Status of the Record: The record may be in a status that does not allow deletion. For example, if it is marked as "active" or "in use," the system will prevent deletion.
  
  
  Custom Logic: There may be custom validations or business logic implemented in the system that restricts the deletion of certain records.
  
  
  Solution
  To resolve the error, consider the following steps:
  
  
  Check Dependencies: Investigate if the record is linked to other records or transactions. You can use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check for related entries.
  
  
  Review Authorizations: Ensure that the user has the necessary authorizations to delete the record. You may need to consult with your SAP security team to verify and adjust user roles if necessary.
  
  
  Change Record Status: If the record is in a status that prevents deletion, you may need to change its status to allow deletion. This could involve setting it to "inactive" or "archived," depending on your business processes.
  
  
  Consult Custom Logic: If there are custom validations in place, review the custom code or configurations that might be preventing the deletion. You may need to work with your ABAP developers or SAP consultants to understand and modify this logic.
  
  
  Use Transaction Codes: Depending on the context, you might use specific transaction codes to manage the records. For example, if dealing with business partners, you might use transaction code BP.
  
  
  Check for System Notes: Sometimes, SAP provides additional information or notes related to specific error messages. Check the SAP Notes database for any relevant notes that might provide further insights or solutions.
  
  
  Related Information
  
  SAP Documentation: Refer to the official SAP documentation for the specific module you are working with (e.g., Business Partner, Material Management) for more details on data management and integrity constraints.
  SAP Community: Engage with the SAP Community forums where other users may have encountered similar issues and can provide insights or solutions.
  SAP Support: If the issue persists and you cannot find a resolution, consider reaching out to SAP Support for assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.