How To Fix PBAS_SERVICE016 - Data record for key &1 must not be deleted

PBAS_SERVICE016 - Overview

• Message type: E = Error

• Message class: PBAS_SERVICE - HR Master Data: Service Functions

• Message number: 016

• Message text: Data record for key &1 must not be deleted

What causes this issue?

You attempted to delete the data record for the key &V1&. However, the
infotype of this record has the time constraint "1", that is, gaps in
the dataset must not be created while the personnel number is active.
In normal cases, the previous record is extended to ensure that there
are no gaps. This is not possible, however, for the first record of an
active period or for the last record available. You cannot, therefore,
delete this record.
Personnel numbers are considered to be active or not depending on the
infotype. Usually a personnel number is considered to be active if its
employment status is not initial (that is, P0000-STAT2 > 0) in the
<zk>Actions</> infotype. Infotypes that perform central control
functions are an exception: personnel numbers always remain active as
of the first active period. Examples of such infotypes are the
<zk>Actions</> (0000), <ZK>Organizational Assignment</> (0001), and
<zk>Personal Data
</> (0002) infotypes.

System Response

The system does not delete the data record.

How to fix this error?

You can change the data record but you cannot delete it.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PBAS_SERVICE016 - Data record for key &1 must not be deleted ?

  The SAP error message PBAS_SERVICE016 indicates that a data record for a specific key (represented by &1) cannot be deleted. This error typically arises in the context of data management within SAP, particularly when dealing with business partner data, service records, or similar entities.
  Cause
  The error can occur due to several reasons, including:
  
  
  Data Integrity Constraints: The record you are trying to delete may be linked to other records or transactions in the system. SAP enforces data integrity, and if there are dependencies, the system will prevent deletion to maintain consistency.
  
  
  Authorization Issues: The user attempting to delete the record may not have the necessary permissions to perform the deletion.
  
  
  Status of the Record: The record may be in a status that does not allow deletion. For example, if it is marked as "active" or "in use," the system will prevent deletion.
  
  
  Custom Logic: There may be custom validations or business logic implemented in the