How To Fix PAIS204 - The applicant numbers for the condition are locked and empty

SAP Error Message - Details

• Message type: E = Error

• Message class: PAIS - Messages for PA-IS (Ad Hoc Query etc.)

• Message number: 204

• Message text: The applicant numbers for the condition are locked and empty

What causes this issue?

When Ad Hoc Query was accessed, no applicant numbers were specified for
the conditions.
Furthermore, the calling program flagged the empty set as locked.
As a result, there are no hits for any of the selections in Ad Hoc
Query.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Exit Ad Hoc Query, and then check the start conditions of the program
that calls it.
Applicant numbers must be specified in this program.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PAIS204 - The applicant numbers for the condition are locked and empty ?

  The SAP error message PAIS204, which states "The applicant numbers for the condition are locked and empty," typically occurs in the context of SAP's Personnel Administration or Recruitment modules. This error indicates that there is an issue with applicant data that is preventing the system from processing certain actions, such as hiring or updating applicant records.
  Cause:
  
  
  Locked Applicant Records: The applicant numbers associated with the condition are locked, meaning that they cannot be modified or accessed for the current operation. This could happen if another user is currently editing the applicant's data or if there is a system lock due to a previous transaction that did not complete successfully.
  
  
  Empty Applicant Numbers: The error may also indicate that the system is trying to reference applicant numbers that do not exist or have not been properly assigned. This could be due to data entry errors or issues during the applicant creation process.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are causing the applicant numbers to be locked or not properly assigned.
  
  
  Solution:
  
  
  Check for Locks: Verify if the applicant records are currently being edited by another user. You can use transaction codes like SM12 (to check for locks) to see if there are any active locks on the applicant numbers.
  
  
  Release Locks: If you find that the records are locked, you may need to wait for the other user to finish their transaction or, if necessary, you can release the lock (if you have the appropriate permissions).
  
  
  Verify Applicant Data: Check the applicant records to ensure that they are correctly created and that the applicant numbers are not empty. You can do this by navigating to the relevant applicant management screens in SAP.
  
  
  Review Configuration: If the issue persists, review the configuration settings related to applicant management in your SAP system. Ensure that all necessary settings are correctly configured to allow for proper handling of applicant records.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for more specific guidance related to your version of SAP and the context in which the error occurs.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SM12 (Display and Delete Locks).
  User Permissions: Ensure that you have the necessary permissions to access and modify applicant records.
  System Logs: Check system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to diagnose and resolve the PAIS204 error in your SAP system.