How To Fix PAIS203 - The personnel numbers for the condition are locked and empty

SAP Error Message - Details

• Message type: E = Error

• Message class: PAIS - Messages for PA-IS (Ad Hoc Query etc.)

• Message number: 203

• Message text: The personnel numbers for the condition are locked and empty

What causes this issue?

When Ad Hoc Query was accessed, no personnel numbers were specified for
the conditions.
Furthermore, the calling program flagged the empty set as locked.
As a result, there are no hits for any of the selections in Ad Hoc
Query.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Exit Ad Hoc Query, and then check the start conditions of the program
that calls it.
Personnel numbers must be specified in this program.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message PAIS203 - The personnel numbers for the condition are locked and empty ?

  The SAP error message PAIS203 indicates that there is an issue with personnel numbers being locked or empty when trying to process a specific action in the Personnel Administration module. This error typically arises in scenarios involving payroll processing, personnel actions, or data updates.
  Cause:
  
  Locked Personnel Numbers: The personnel numbers you are trying to access or modify are currently locked. This can happen if another user is processing data for the same personnel numbers or if there is a system lock due to ongoing payroll processing.
  Empty Personnel Numbers: The personnel numbers may not have been correctly assigned or may not exist in the system. This can occur if there is a data entry error or if the personnel records have not been created properly.
  Authorization Issues: The user may not have the necessary authorizations to access or modify the personnel records.
  Technical Issues: There may be underlying technical issues, such as database locks or inconsistencies in the data.
  
  Solution:
  
  Check Locks: Verify if the personnel numbers are locked by another user or process. You can use transaction codes like SM12 (to check for locks) and SM21 (to check system logs) to identify any locks.
  Release Locks: If you find that the personnel numbers are locked, you may need to wait for the other process to complete or, if appropriate, release the locks manually (ensure you have the necessary authorizations to do so).
  Verify Personnel Numbers: Ensure that the personnel numbers you are trying to access are valid and exist in the system. You can check this using transaction PA20 (Display HR Master Data).
  Check Authorizations: Ensure that you have the necessary authorizations to perform the action you are attempting. You may need to consult with your SAP security team if you suspect authorization issues.
  Data Consistency: Run consistency checks on the personnel data to ensure there are no discrepancies. This can be done using transaction code PA03 (for personnel administration).
  Consult Documentation: Review SAP notes and documentation related to the specific error message for any additional troubleshooting steps or patches that may be required.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), SM12 (Display and Delete Locks), and SM21 (System Log).
  SAP Notes: Check SAP Support Portal for any specific notes related to error PAIS203, as there may be updates or patches that address this issue.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, providing insights or solutions from other users.
  
  If the issue persists after following these steps, it may be necessary to involve your SAP support team or consult with SAP directly for further assistance.