How To Fix PA122 - Applicant number does not exist (Choose initial entry action)

SAP Error Message - Details

• Message type: E = Error

• Message class: PA - Recruitment Messages

• Message number: 122

• Message text: Applicant number does not exist (Choose initial entry action)

Self-Explanatory Message

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• What is the cause and solution for SAP error message PA122 - Applicant number does not exist (Choose initial entry action) ?

  The SAP error message PA122, which states "Applicant number does not exist (Choose initial entry action)," typically occurs in the context of the SAP Human Capital Management (HCM) module, particularly when dealing with applicant management in the recruitment process. This error indicates that the system cannot find the applicant number you are trying to access or process.
  Causes:
  
  Non-existent Applicant Number: The applicant number you are trying to access may not exist in the system. This could be due to a typo or an incorrect number being entered.
  Data Deletion: The applicant record may have been deleted or archived, making it unavailable for access.
  Authorization Issues: The user may not have the necessary permissions to view or access the applicant data.
  Incorrect Action: The action being performed may not be appropriate for the current state of the applicant record.
  
  Solutions:
  
  Verify Applicant Number: Double-check the applicant number you are entering to ensure it is correct. Look for any typographical errors.
  Check Data Existence: Use transaction codes like PB10 (Display Applicant) to see if the applicant number exists in the system. If it does not, you may need to create a new applicant record.
  Review Deletion/Archiving: If the applicant record was deleted or archived, consult with your system administrator or HR personnel to see if it can be restored or if you need to create a new record.
  Check Authorizations: Ensure that your user role has the necessary permissions to access applicant data. If not, contact your SAP security administrator to adjust your authorizations.
  Choose Initial Entry Action: If you are in a process that requires you to start fresh, select the appropriate initial entry action (like creating a new applicant) instead of trying to access a non-existent record.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HCM, such as PB10 for displaying applicants, PB20 for maintaining applicants, and PB30 for applicant management.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. Sometimes, specific versions of SAP may have bugs that are documented in SAP Notes.
  User Documentation: Refer to SAP Help documentation for guidance on managing applicants and understanding the recruitment process within SAP HCM.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.