How To Fix P2794 - Leave records which have been deducted manually cannot be delimited

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 794

• Message text: Leave records which have been deducted manually cannot be delimited

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message P2794 - Leave records which have been deducted manually cannot be delimited ?

  The SAP error message P2794, "Leave records which have been deducted manually cannot be delimited," typically occurs in the context of managing employee leave records in the SAP system, particularly when using the Time Management module. This error indicates that there are manual deductions applied to the leave records, which prevents the system from allowing further changes, such as delimiting (ending) those records.
  Cause:
  
  Manual Deductions: The leave record has been adjusted manually, which means that the system recognizes that the leave balance has been altered outside of the standard processes.
  Delimiting Restrictions: The system has rules that prevent delimiting records that have been manually adjusted to maintain data integrity and avoid inconsistencies in leave balances.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Review Leave Records: Check the leave records for the employee in question to identify any manual deductions that have been applied. This can usually be done through the Time Management infotype (e.g., IT2001 for Absences).
  
  
  Remove Manual Deductions: If appropriate, you may need to reverse or remove the manual deductions. This can be done by:
  
  Adjusting the leave record to remove the manual deduction.
  Creating a new entry to correct the leave balance if necessary.
  
  
  
  Delimit the Record: Once the manual deductions have been addressed, you should be able to delimit the leave record without encountering the error.
  
  
  Consult Documentation: If you are unsure about how to proceed, consult your organization's SAP documentation or reach out to your SAP support team for guidance.
  
  
  Testing: After making changes, test the process to ensure that the leave records are now functioning as expected and that the error does not reoccur.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message. SAP frequently updates its system, and there may be relevant notes that provide additional context or solutions.
  User Roles and Permissions: Ensure that the user attempting to make changes has the appropriate permissions to modify leave records.
  Training and Documentation: Ensure that users are trained on how to handle leave records, especially regarding manual adjustments, to prevent this error from occurring in the future.
  
  If the issue persists after following these steps, it may be necessary to engage with SAP support for further assistance.