How To Fix P2632 - Absence/attendance reason &1 is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: P2 - Messages for HR Time Management

• Message number: 632

• Message text: Absence/attendance reason &1 is not allowed

What causes this issue?

Absence/attendance reason &V1& is not allowed on the date specified
for the following groupings:
Subsystem grouping &V2&,
Employee subgroup grouping for work schedules &V3&,
Personnel subarea grouping for absence and attendance types &V4&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message P2632 - Absence/attendance reason &1 is not allowed ?

  The SAP error message P2632, which states "Absence/attendance reason &1 is not allowed," typically occurs in the context of time management within the SAP system. This error indicates that the absence or attendance reason code you are trying to use is not valid for the specific employee or the context in which you are trying to apply it.
  Causes:
  
  Invalid Reason Code: The absence or attendance reason code (&1) you are trying to use may not be configured correctly in the system or may not be valid for the employee's personnel area or employee group.
  Configuration Issues: The absence/attendance reason may not be assigned to the relevant employee group or personnel area in the configuration settings.
  Authorization Issues: The user may not have the necessary authorizations to use the specified absence/attendance reason.
  Time Management Settings: The absence/attendance reason may not be active or may have been deactivated in the system.
  
  Solutions:
  
  
  Check Configuration:
  
  Go to the configuration settings in SAP (usually through transaction codes like SPRO).
  Navigate to the Time Management section and check the configuration for absence and attendance types.
  Ensure that the absence/attendance reason is correctly defined and assigned to the relevant employee groups and personnel areas.
  
  
  
  Verify Employee Data:
  
  Check the employee's master data to ensure that they are assigned to the correct personnel area and employee group that allows the use of the specified absence/attendance reason.
  
  
  
  Review Authorizations:
  
  Ensure that the user entering the absence/attendance has the necessary authorizations to use the specified reason code. This can be checked through the user roles and authorizations in the system.
  
  
  
  Consult Documentation:
  
  Review any documentation or guidelines provided by your organization regarding the use of absence and attendance reasons to ensure compliance with internal policies.
  
  
  
  Testing:
  
  If changes are made to the configuration, test the entry again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: You may find it useful to use transaction codes such as PA30 (Maintain HR Master Data) to check employee data or PT50 (Time Evaluation) to analyze time data.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on configuring absence/attendance reasons.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.