How To Fix OPS_SE_APPL_SHP205 - More than one purchase order found for &

SAP Error Message - Details

• Message type: E = Error

• Message class: OPS_SE_APPL_SHP - Proxy Messages for Delivery Services

• Message number: 205

• Message text: More than one purchase order found for &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message OPS_SE_APPL_SHP205 - More than one purchase order found for & ?

  The SAP error message OPS_SE_APPL_SHP205 indicates that there is more than one purchase order (PO) found for a specific item or criteria in the system. This can occur in various scenarios, such as when trying to create a delivery, process a goods receipt, or perform other logistics-related activities where a specific PO is expected.
  Cause:
  
  
  Multiple Purchase Orders: The primary cause of this error is that the system has identified multiple purchase orders that match the criteria you are using (e.g., material number, vendor, etc.). This can happen if:
  
  There are multiple POs for the same material from the same vendor.
  The selection criteria used in the transaction are too broad, leading to multiple matches.
  
  
  
  Data Integrity Issues: There may be issues with data integrity, such as duplicate entries or incorrect configurations in the purchasing module.
  
  
  Incorrect Input: The input parameters provided during the transaction may not be specific enough to narrow down to a single purchase order.
  
  
  Solution:
  
  
  Refine Selection Criteria: Review the input parameters you are using and try to make them more specific. For example, if you are using a material number, ensure you also specify the vendor or other relevant details.
  
  
  Check Purchase Orders: Use transaction codes like ME2N (Purchase Orders by PO Number) or ME2L (Purchase Orders by Vendor) to review the existing purchase orders. Identify the relevant POs and determine which one you need to work with.
  
  
  Select a Specific Purchase Order: If the system allows, manually select the specific purchase order you want to process instead of relying on automatic selection.
  
  
  Data Cleanup: If you find that there are indeed duplicate or unnecessary purchase orders, consider cleaning up the data by archiving or deleting obsolete POs, if appropriate.
  
  
  Consult Documentation: Check SAP documentation or your organization's internal guidelines for handling such errors, as there may be specific procedures in place.
  
  
  Contact Support: If the issue persists and you cannot determine the cause, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing purchase orders, such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to view and manage purchase orders in the system.
  
  By following these steps, you should be able to resolve the OPS_SE_APPL_SHP205 error and continue with your SAP processes.