How To Fix O1028 - GR qty.by & & > avail., (QS period: & &)

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 028

• Message text: GR qty.by & & > avail., (QS period: & &)

What causes this issue?

<DS:GLOS.goods receipt>Goods receipt</> quantity exceeds the available
quantity in the quantity schedule, for this item the
<DS:DE.UEBTK>unlimited overdelivery indicator </>
is set, which means that overdelivery is permitted.
&SYSTEM_RESPONSE& / &SYSTEM_MESSAGE&
This message is controlled by Table T160M (Warning/ Error/ no message).
If <DS:GLOS.movement type>movement type</> is "cancel goods receipt",
you always get a warning, because the cancellation increases the open
qty. The message refers to the Qty.schedule of the
<DS:GLOS.purchase order>purchase order</>
(<DS:GLOS.release order>call-off</>). The message is used in MM. If the
message contains only one date, the check refers to a single scheduling
period, otherwise the check refers to the validity period of the
Qty.schedule.

How to fix this error?

Check your input and the related Qty.schedule; the sum of scheduled
qty. of the related call-off may be less than the item qty.
&DEPENDENCIES&
<DS:DE.OIA_SMENGE>Reference documents</>
&reference&
<DS:NA.O1007>If overdelivery indicator NOT set</>
INCLUDE OIA_QS_SETGET_OI4OI5

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1028 - GR qty.by & & > avail., (QS period: & &) ?

  The SAP error message O1028 indicates that there is an issue with the goods receipt (GR) quantity being greater than the available quantity in the specified quality inspection (QS) period. This typically occurs during the goods receipt process when the system checks the available stock against the quantity being received.
  Cause:
  
  Insufficient Available Stock: The quantity you are trying to receive exceeds the quantity that is currently available in stock for the specified material and storage location.
  Quality Inspection Period: The error message specifies a quality inspection period, which means that the stock is subject to quality checks, and the available quantity may be restricted due to ongoing inspections or other reasons.
  Stock Type: The stock may be in a different status (e.g., blocked stock, quality inspection stock) that does not allow for the receipt of additional goods.
  
  Solution:
  
  Check Available Stock: Verify the available stock for the material in the specified storage location. You can do this using transaction codes like MMBE (Stock Overview) or MB52 (List of Warehouse Stocks on Hand).
  Adjust GR Quantity: If the available stock is less than the quantity you are trying to receive, you may need to adjust the goods receipt quantity to match the available stock.
  Inspect Quality Stock: If the stock is in quality inspection, check if there are any ongoing inspections that are affecting the available quantity. You may need to complete or clear these inspections.
  Review Stock Types: Ensure that the stock is not in a blocked or restricted status. If it is, you may need to release or transfer the stock to a usable status.
  Consult with Inventory Management: If you are unsure about the stock status or how to proceed, consult with your inventory management or warehouse team for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MB1A (Goods Withdrawal), MB1B (Transfer Posting), and MIGO (Goods Movement) for handling goods receipts and stock movements.
  Quality Management: Understand the quality management processes in your organization, including how quality inspection stock is managed and how it affects goods receipts.
  SAP Documentation: Refer to SAP Help documentation for detailed explanations of error messages and troubleshooting steps.
  
  By following these steps, you should be able to resolve the O1028 error and successfully process your goods receipt.