How To Fix O1023 - & qty. exceeds & quantity of contract by & &

SAP Error Message - Details

• Message type: E = Error

• Message class: O1 - IS-Oil : Message pool exchanges

• Message number: 023

• Message text: & qty. exceeds & quantity of contract by & &

What causes this issue?

The &V2& quantity is less or equal to the corresponding item qty.

System Response

Serious error.

How to fix this error?

Increase the &V2& qty. in the Qty.schedule or decrease the &V1& qty.
&reference&
<DS:NA.O1025>Message O1025</> and <DS:DE.OIA_SMENGE>reference
documents</>
<DS:GLOS.reference document>SD reference document</>
<DS:GLOS.quantity contract>MM quantity contract</>
<DS:GLOS.release order>release order</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message O1023 - & qty. exceeds & quantity of contract by & & ?

  The SAP error message O1023 typically indicates that there is an issue with the quantity being processed in relation to a contract or purchase order. The message "qty. exceeds & quantity of contract by & &" suggests that the quantity you are trying to process exceeds the allowed quantity specified in the contract.
  Cause:
  
  Quantity Exceeds Contract Limit: The quantity you are attempting to enter exceeds the maximum quantity defined in the contract or purchase order.
  Contract Validity: The contract may have specific limits on the quantity that can be ordered or delivered.
  Incorrect Data Entry: There may be a mistake in the quantity entered, either due to a typo or misunderstanding of the contract terms.
  Contract Status: The contract may be in a status that does not allow further processing (e.g., closed or completed).
  Contract Type: The type of contract (e.g., fixed quantity, blanket purchase order) may impose restrictions on the quantity.
  
  Solution:
  
  Review Contract Details: Check the contract or purchase order to confirm the allowed quantity. Ensure that the quantity you are trying to process does not exceed this limit.
  Adjust Quantity: If the quantity entered is indeed too high, adjust it to a value that is within the allowed limits of the contract.
  Check Contract Status: Ensure that the contract is active and not in a status that would prevent further processing.
  Consult with Procurement: If you believe the quantity should be higher, consult with your procurement or contract management team to see if the contract can be amended or if a new contract is needed.
  System Configuration: If this error occurs frequently and seems incorrect, it may be worth checking with your SAP administrator to ensure that the system configuration aligns with your business processes.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like ME23N (Display Purchase Order) or ME31K (Create Contract) to review contract details.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals related to contract management and procurement processes for further guidance.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.