How To Fix NAA636 - Document date &1 was adopted as the update date

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 636

• Message text: Document date &1 was adopted as the update date

What causes this issue?

The document date &V1& was adopted as the update date.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

The document date of the material document or invoice verification
document number is used as the update date (updating at the time of
goods receipt or invoice verification).
In some cases, the update date is changed to the start or end date of
the arrangement validity period if the original date is not within the
arrangement validity period (e.g. as a result of a data input error).
In the case of arrangements settled periodically, if the update date
falls in a period for which settlement accounting has already been
performed, business volumes are assigned to the next period for which
settlement accounting is due. The update date is changed accordingly.
This procedure ensures realtime inclusion of business volumes during
subsequent settlement.
In the case of invoice verification entered in Release 3.0, the posting
date of the invoice verficiation document is used for the subsequent
update of business volume data. The "Document date" field in the PO
history is empty in the case of these documents.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA636 - Document date &1 was adopted as the update date ?

  The SAP error message NAA636 indicates that the document date specified in a transaction is being adopted as the update date. This typically occurs in the context of document processing, such as in financial accounting or materials management, where the system expects the update date to be different from the document date.
  Cause:
  The primary cause of this error message is that the document date provided in the transaction is either:
  
  In the past: The document date is earlier than the current date, which may not be allowed based on the system's configuration or business rules.
  Not aligned with the expected update date: The system may have specific rules that require the update date to be set to a different value than the document date, and if these rules are not met, the system defaults to using the document date.
  
  Solution:
  To resolve the NAA636 error, consider the following steps:
  
  
  Check Document Date: Ensure that the document date is correct and falls within the acceptable range defined by your organization's policies. If the document date is in the past, verify if it is permissible to use that date.
  
  
  Review Configuration: Check the configuration settings in SAP related to document posting and date handling. This may involve reviewing the settings in the relevant modules (e.g., Financial Accounting, Controlling) to ensure that the system is set up correctly.
  
  
  Update Date Settings: If the system is configured to require a different update date, ensure that the update date is set correctly in the transaction. You may need to manually adjust the update date if the system allows it.
  
  
  Consult Documentation: Review SAP documentation or help files related to the specific transaction you are working with. This may provide insights into the expected behavior and any constraints on date handling.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with an SAP expert who can provide further assistance based on your specific system configuration and business processes.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may be working with specific transaction codes (e.g., FB01 for financial document posting, MIGO for goods movements).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide updates to the system that could resolve the issue.
  User Exits and BAdIs: If your organization has custom enhancements, check if there are any user exits or BAdIs that might be affecting the date handling in the transaction.
  
  By following these steps, you should be able to identify the cause of the NAA636 error and implement a suitable solution.