How To Fix NAA533 - Residence time for archiving (document type &1) not maintained

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 533

• Message text: Residence time for archiving (document type &1) not maintained

What causes this issue?

Residence time for archiving (document category &V1& &V2&) not entered.
No residence time has been entered for either the document category in
general or for arrangement type &V3&.

System Response

The document is being archived, if necessary.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

If necessary, make the settings now for
The document category in general (without arrangement type)
The document category for each arrangement type (may have priority)
<DS:SIMG.SIMG_CMMENUOLMENTRAR>Maintain residence times</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA533 - Residence time for archiving (document type &1) not maintained ?

  The SAP error message NAA533 indicates that the residence time for archiving a specific document type has not been maintained in the system. This error typically arises when you attempt to archive documents but the system does not have the necessary configuration to determine how long the documents should be retained before they can be archived.
  Cause:
  The primary cause of this error is the absence of a defined residence time for the document type specified in the error message. The residence time is a critical parameter that tells the system how long to keep the documents in the database before they can be archived.
  Solution:
  To resolve this error, you need to maintain the residence time for the relevant document type. Here are the steps to do this:
  
  
  Access the Archive Administration:
  
  Go to transaction code SARA in the SAP GUI.
  
  
  
  Select the Object:
  
  Choose the appropriate archiving object that corresponds to the document type mentioned in the error message.
  
  
  
  Maintain Residence Time:
  
  Navigate to the "Settings" or "Define Residence Time" section.
  Here, you can define the residence time for the document type. This typically involves specifying how many days, months, or years the documents should be retained before they can be archived.
  
  
  
  Save Changes:
  
  After entering the required residence time, save your changes.
  
  
  
  Re-attempt Archiving:
  
  Once the residence time is set, you can re-attempt the archiving process that previously resulted in the error.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for archiving to understand the implications of setting residence times and how they affect data retention policies.
  Transaction Codes:
  
  SARA: Archive Administration
  SARI: Archive Information System
  
  
  Customizing: If you are unsure about the appropriate residence time to set, consult with your organization's data governance or compliance team to ensure that the settings align with your data retention policies.
  Testing: After making changes, it is advisable to test the archiving process in a development or quality assurance environment before applying changes in production.
  
  By following these steps, you should be able to resolve the NAA533 error and successfully configure the residence time for archiving the specified document type.