How To Fix NAA461 - Maximum value for condition basis (total) exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 461

• Message text: Maximum value for condition basis (total) exceeded

FOR TRANSL.: LONG TEXT COMPARE MESSAGES 460--465 !

What causes this issue?

The value for the calculation basis is too big.
Either the business volume tolerance group &V2& for business volume
comparison type &V1& or the user settings specify that the value must
or should be less than &V3& % of the original value (&V4&).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If this message is not just a warning, correct the entered value.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA461 - Maximum value for condition basis (total) exceeded ?

  The SAP error message NAA461, which states "Maximum value for condition basis (total) exceeded," typically occurs in the context of pricing conditions in SAP, particularly when dealing with sales documents, purchase orders, or other transactions that involve condition records.
  Cause:
  This error usually arises when the total value of a condition exceeds the predefined limits set in the system. The condition basis refers to the total amount that is being calculated for a specific pricing condition, and if this total exceeds the maximum allowable value, the system will trigger this error.
  Common causes include:
  
  Incorrect Condition Records: The condition records may have been set up incorrectly, leading to inflated totals.
  High Volume Transactions: Large transactions or bulk orders may inadvertently exceed the maximum limits.
  Configuration Settings: The maximum value for condition basis may be set too low in the configuration settings of the pricing procedure.
  
  Solution:
  To resolve the NAA461 error, you can take the following steps:
  
  
  Review Condition Records:
  
  Check the condition records associated with the transaction. Ensure that they are set up correctly and that the values are within acceptable limits.
  
  
  
  Adjust Maximum Value Settings:
  
  If the maximum value for the condition basis is too low, you may need to adjust it in the configuration settings. This can typically be done in the pricing procedure settings in the SAP Customizing Implementation Guide (IMG).
  Navigate to: SPRO > Sales and Distribution > Basic Functions > Pricing > Pricing Control > Define Condition Types. Here, you can check and modify the maximum values for the relevant condition types.
  
  
  
  Check Transaction Data:
  
  Review the specific transaction data that is causing the error. Ensure that the quantities and prices are correct and that there are no unintended entries.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific details on the condition types and their configurations.
  
  
  
  Testing:
  
  After making adjustments, test the transaction again to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with transaction codes like VK11 (Create Condition), VK12 (Change Condition), and VK13 (Display Condition) for managing condition records.
  Pricing Procedure: Understand how pricing procedures work in SAP, as they define how conditions are applied and calculated.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in pricing and conditions.