How To Fix NAA156 - Document &1 is used for GR/IR clearing account maintenance

SAP Error Message - Details

• Message type: E = Error

• Message class: NAA - Subsequent settlement (Purchasing)

• Message number: 156

• Message text: Document &1 is used for GR/IR clearing account maintenance

What causes this issue?

Document &V1& is used for maintenance of clearing accounts for goods
and invoice receipts. These documents are never relevant for Subsequent
Settlement.

System Response

Item &V2& of document &V1& is not relevant for Subsequent Settlement.
Business volume is not updated.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message NAA156 - Document &1 is used for GR/IR clearing account maintenance ?

  The SAP error message NAA156 indicates that a document is being used for Goods Receipt/Invoice Receipt (GR/IR) clearing account maintenance. This typically occurs when you attempt to perform an action on a document that is still linked to the GR/IR clearing account, which is used to reconcile the goods received with the invoices received.
  Cause:
  
  Open GR/IR Items: The document in question has open items in the GR/IR clearing account, meaning that there are still pending transactions that need to be cleared.
  Document Status: The document may be in a status that does not allow for certain actions, such as deletion or modification, because it is still being referenced in the GR/IR process.
  Configuration Issues: There may be configuration settings in the system that are preventing the document from being processed as intended.
  
  Solution:
  
  Check Open Items: Review the GR/IR clearing account to identify any open items related to the document. You can do this using transaction codes like MB5S (for GR/IR analysis) or FBL3N (for line item display).
  Clear GR/IR Items: If there are open items, you will need to clear them. This can be done by processing the relevant invoices or goods receipts that are linked to the document.
  Document Review: Ensure that the document is not in a locked status or being used by another process. If necessary, check with your SAP administrator or relevant team to unlock or release the document.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to ensure that the settings for GR/IR clearing accounts are correctly configured.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to GR/IR processes, such as MIGO (Goods Movement), MIRO (Invoice Verification), and MR11 (GR/IR Clearing).
  Documentation: Review SAP documentation or help files related to GR/IR processes for more detailed guidance on handling clearing accounts.
  SAP Notes: Check for any relevant SAP Notes that may address specific issues or bugs related to the NAA156 error message.
  
  If the problem continues after following these steps, it may be beneficial to reach out to SAP support or your internal SAP support team for further assistance.